Secretary / Executive Assistant

Executive Assistant

Company: TRADERSloop

Location: Noida

Employment Type: Full-Time

About TRADERSloopTRADERSloop is one of India's leading financial education and digital media companies, committed to empowering individuals through high-quality financial education, digital content, and business innovation. We are looking for a highly organised, proactive, and trustworthy Executive Assistant to work closely with the Founder and senior management, ensuring smooth day-to-day operations and efficient execution of business activities.

Job ResponsibilitiesThe Executive Assistant will serve as a key support resource to the Founder and management team, handling administrative, operational, and coordination responsibilities.

Executive Support

• Manage the Founder’s daily schedule, calendar, appointments, and meetings.

• Coordinate internal and external meetings, ensuring all arrangements are completed in advance.

• Prioritise appointments and manage scheduling conflicts efficiently.

• Prepare meeting agendas, take notes when required, and follow up on action items.

• Handle confidential information with the highest level of professionalism and discretion.

Communication & Coordination

• Draft professional emails, letters, presentations, reports, and other business documents.

• Act as the primary point of coordination between the Founder, employees, clients, agencies, and external partners.

• Follow up with internal departments, vendors, clients, and stakeholders to ensure timely completion of assigned tasks.

• Manage incoming calls, messages, and official correspondence.

• Coordinate travel arrangements, hotel bookings, meetings, and event logistics whenever required.

Administrative & Operational Support

• Maintain organised digital and physical records, documents, contracts, and business files.

• Prepare reports, presentations, spreadsheets, and business summaries.

• Assist in preparing proposals, agreements, invoices, quotations, and other business documentation.

• Monitor ongoing projects and ensure deadlines are met.

• Maintain office records and assist in daily operational activities.

• Coordinate with different departments to ensure smooth execution of ongoing work.

AI & Productivity Tools (Mandatory)The candidate should be comfortable using modern AI tools to improve efficiency and productivity.

Practical working knowledge of the following is preferred:

• ChatGPT

• Google Gemini

• AI productivity tools

The candidate should be able to use AI for:

• Drafting professional emails and documents

• Preparing reports and presentations

• Meeting summaries

• Research and information gathering

• Creating presentations and business content

• Document formatting and editing

• Task planning and workflow optimisation

Computer SkillsThe candidate should have good working knowledge of:

• Microsoft Word

• Microsoft Excel

• Microsoft PowerPoint

• Google Docs

• Google Sheets

• Google Drive

• Google Calendar

• Gmail

• Cloud storage and file management systems

Desired Skills

• Excellent written and spoken English.

• Outstanding organisational and time management skills.

• Strong communication and interpersonal abilities.

• Ability to prioritise multiple tasks simultaneously.

• High level of professionalism and confidentiality.

• Excellent attention to detail.

• Strong analytical and problem-solving skills.

• Ability to work under pressure and meet deadlines.

• Self-motivated, proactive, and dependable.

Preferred Qualifications

• Graduate in Business Administration, Commerce, Management, Marketing, or any related discipline.

• 2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Executive, or Operations Executive.

• Experience working with senior management or business founders will be an added advantage.

Working HoursMonday to Saturday

10:00 AM to 7:00 PM

Why Join TRADERSloop?

• Work directly with the Founder and senior leadership.

• Gain exposure to business strategy, entrepreneurship, finance, and digital media.

• Learn to use modern AI tools and productivity systems in a fast-paced business environment.

• Be part of a professional, collaborative, and growth-focused organisation.

• Excellent opportunities for career advancement based on performance.

If you are highly organised, proactive, detail-oriented, and enjoy working in a dynamic business environment while supporting senior leadership, we would love to hear from you.