Executive Assistant To Managing Director (Female)

About the RoleWe are looking for a smart, organized, and highly proactive Executive Assistant to the Managing Director who can efficiently manage daily operations, coordinate with internal teams and customers, and ensure timely follow-ups on every task.

This is a position of trust and responsibility. The ideal candidate should be disciplined, detail-oriented, and capable of handling multiple assignments while maintaining complete confidentiality.

• Key ResponsibilitiesManage the Managing Director's calendar, appointments, meetings, and travel plans.
• Take meeting notes and prepare Minutes of Meeting (MOM).
• Ensure timely follow-up with customers, suppliers, and internal departments.
• Track pending tasks and ensure completion within deadlines.
• Prepare reports, presentations, and business documents using MS Excel and MS Word.
• Draft professional emails and business correspondence.
• Coordinate with different departments and maintain smooth communication.
• Maintain confidential records and important company documents.
• Handle administrative and office coordination work.

Skills Required⭐ Most Important RequirementExcellent Follow-up Skills (Mandatory)

The candidate must have exceptional follow-up abilities. She should consistently track tasks, remind concerned people, and ensure every assignment is completed on time.

Please do not apply if you are not strong in follow-up and task coordination.

• Other RequirementsExcellent knowledge of MS Excel and MS Word.
• Good written and spoken English.
• Shorthand knowledge will be an added advantage.
• Strong communication and interpersonal skills.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks.
• Professional attitude with high integrity and confidentiality.
• Positive, proactive, and solution-oriented mindset.
• Preferred CandidateFemale candidate with 3–7 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator.
• Graduate in any discipline (MBA or Secretarial qualification preferred).
• Comfortable coordinating with senior management and external clients.
• Residing in or willing to commute to Zirakpur, Panchkula, Chandigarh, Mohali, or nearby areas.