Receptionist / Front Office Executive

We are seeking a highly organized, professional, and proactive MD Assistant-Front Office Executive to provide administrative and secretarial support to the Managing Director while ensuring efficient front office operations. The ideal candidate should possess excellent communication, coordination, and time-management skills, with the ability to handle confidential information professionally

Key Responsibilities

Executive Support

·        Manage the Managing Director's calendar, appointments, and meeting schedules.

·        Coordinate internal and external meetings and prepare meeting agendas and minutes.

·        Handle correspondence, emails, phone calls, and follow-up communications on behalf of the MD

·        Arrange travel, accommodation, and logistics for business trips.

·        Prepare reports, presentations, and business documents as required.

Front Office Management

·        Welcome and assist visitors, clients, and business associates professionally.

·        Manage incoming calls and direct inquiries to the appropriate departments.

·        Maintain visitor records and ensure smooth reception operations.

·        Coordinate meeting room bookings and hospitality arrangements.

Administrative Duties

·        Maintain confidential files, records, and documents.

·        Coordinate with internal departments for task completion and follow-ups.

·        Support office administration and ensure efficient workflow.

·        Manage office correspondence, courier services, and document control.

Required Skills

·        Excellent verbal and written communication skills.

·        organizational and multitasking abilities.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

·        Professional presentation and interpersonal skills.

·        Ability to maintain confidentiality and discretion.

·        Strong coordination and problem-solving skills.

Qualifications

·        Bachelor's degree in Business Administration, Commerce, Arts, or a related field.

·        2-5 years of experience as an Executive Assistant, Secretary, or Front Office Executive.

·        Experience supporting senior management will be an added advantage.

Preferred Attributes

·        Positive attitude and professional demeanor.

·        Ability to work under pressure and meet deadlines.

·        Strong attention to detail and accuracy.

·        Customer-service-oriented approach.

Best Regards,Tanu kumari (HR Executive)

HR Department

Head Office Panchkula (HR)Amartex road,Plot No-365,Industrial Area,

Phase-1, Panchkula 

8288815197