Receptionist / Front Office Executive

Job Description: MD Assistant – Front Office

Job Summary:

We are seeking a highly organized, professional, and proactive MD Assistant – Front Office Executive to provide administrative and secretarial support to the Managing Director while ensuring efficient front office operations. The ideal candidate should possess excellent communication, coordination, and time-management skills, with the ability to handle confidential information professionally.

Key Responsibilities :-

• Executive Support
• Manage the Managing Director's calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings and prepare meeting agendas and minutes.
• Handle correspondence, emails, phone calls, and follow-up communications on behalf of the MD.
• Arrange travel, accommodation, and logistics for business trips.
• Prepare reports, presentations, and business documents as required.
• Front Office Management
• Welcome and assist visitors, clients, and business associates professionally.
• Manage incoming calls and direct inquiries to the appropriate departments.
• Maintain visitor records and ensure smooth reception operations.
• Coordinate meeting room bookings and hospitality arrangements.
• Administrative Duties
• Maintain confidential files, records, and documents.
• Coordinate with internal departments for task completion and follow-ups.
• Support office administration and ensure efficient workflow.
• Manage office correspondence, courier services, and document control.

Required Skills:-

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Professional presentation and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Strong coordination and problem-solving skills.

Qualifications:-

• Bachelor's degree in Business Administration, Commerce, Arts, or a related field.
• 2–5 years of experience as an Executive Assistant, Secretary, or Front Office Executive.
• Experience supporting senior management will be an added advantage.
• Preferred Attributes
• Positive attitude and professional demeanor.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail and accuracy.
• Customer-service-oriented approach.