Site Administration Lead

Site Admin - Lead

The Site Administration Lead is responsible for managing all site administration, facility management, accommodation, transportation, security, housekeeping, statutory compliance, and employee welfare activities for a large-scale Green Hydrogen project. The role ensures smooth day-to-day site operations and provides administrative support to project teams, contractors, and stakeholders throughout the project lifecycle. 

Key Responsibilities

Site Administration & Operations

• Establish and manage site administration systems, policies, and procedures.
• Coordinate all administrative activities required for project execution.
• Ensure efficient functioning of site offices, meeting rooms, and common facilities.
• Maintain site records, documentation, and administrative reports.

Camp & Accommodation Management

• Manage employee and contractor accommodations, including camp facilities.
• Oversee room allocations, occupancy records, and welfare services.
• Ensure accommodation facilities comply with company standards and local regulations.

Transportation & Logistics Support

• Manage transportation arrangements for employees, visitors, and contractors.
• Coordinate vehicle deployment, fleet utilization, and driver management.
• Monitor transportation costs and service quality.

Facility Management

• Oversee housekeeping, catering, maintenance, and utility services.
• Ensure availability and proper functioning of office equipment and infrastructure.
• Coordinate repairs and preventive maintenance activities.

Security Management

• Coordinate with security service providers.
• Implement site access control procedures.
• Ensure compliance with project security requirements.
• Monitor incident reporting and corrective actions.

Contractor & Vendor Coordination

• Manage contracts related to administration services.
• Evaluate vendor performance and service quality.
• Process service requests, invoices, and purchase requisitions.

Compliance & Governance

• Ensure compliance with labor laws, environmental regulations, and company policies.
• Support audits and inspections related to site administration.
• Maintain statutory records and licenses as required.

Employee Welfare & Engagement

• Support employee welfare initiatives at the project site.
• Address accommodation, transportation, and welfare-related concerns.
• Coordinate medical, emergency, and recreational facilities.

Budget & Cost Control

• Prepare and manage site administration budgets.
• Monitor expenditures and identify cost optimization opportunities.
• Ensure timely processing of invoices and vendor payments.

Stakeholder Coordination

• Interface with project management, HR, HSE, procurement, and contractors.
• Support visits by clients, government authorities, and senior management.
• Facilitate communication between site teams and corporate functions.