Purchase Executive

Key Responsibilities

1. Procurement & Sourcing

• Identify and source products (FMCG, gourmet, retail goods, etc.)
• Compare vendor quotations and finalize cost-effective purchases
• Ensure timely ordering based on store requirements and stock levels

2. Vendor Management

• Develop and maintain relationships with existing and new suppliers
• Negotiate pricing, credit terms, and delivery timelines
• Evaluate vendor performance regularly

3. Inventory Coordination

• Coordinate with stores and warehouse for stock requirements
• Monitor inventory levels to avoid stock-outs or overstocking
• Work closely with operations team for demand planning

4. Documentation & Compliance

• Prepare and process Purchase Orders (POs)
• Maintain records of invoices, GRNs, and vendor contracts
• Ensure compliance with company policies and audit requirements

5. Cost Control & Budgeting

• Track purchase budgets and optimize costs
• Identify opportunities for bulk buying and better margins
• Analyze price trends and suggest improvements

6. Coordination

• Work with accounts for invoice processing and payments
• Coordinate with logistics for timely delivery of goods
• Liaise with store managers for product feedback and requirements