Account Assistant

Company: Om Sai Services

Industry: HVAC (Heating, Ventilation & Air Conditioning)

Location: 140A - C1/C2 , Patliputra colony , Near- IDBI Bank , opp - Post office , Patna - 800013

Position: Accounts / Purchase Executive

Employment Type: Full-time

Experience Required: 3 – 7 Years (preferably in HVAC / Service industry)

About Om Sai Services

Om Sai Services is a reputed and growing company in the HVAC (Heating, Ventilation & Air Conditioning) sector, specializing in installation, service, and maintenance of air conditioning and ventilation systems for residential, commercial, and industrial clients.

We believe in delivering quality service, timely project completion, and customer satisfaction through a dedicated team of professionals. To support our expanding operations, we are looking for a dynamic and organized Accounts / Purchase Executive who can take care of multiple back-office functions with efficiency and responsibility.

Role 

The Accounts / Purchase Executive will play a key role in handling the day-to-day purchasing, and responsible for coordinating with vendors and suppliers, handling purchase orders, maintaining accounts data, and ensuring smooth internal processes.

accounts-related tasks of the company. This position requires a proactive individual with multitasking abilities, strong coordination skills, and an understanding of office operations.

Key Responsibilities

• Purchase & Procurement
• Handle the entire purchase cycle — from material requirement to order placement.
• Identify and source reliable vendors/suppliers for HVAC materials, tools, and consumables.
• Request quotations, negotiate rates, and prepare comparative statements.
• Issue purchase orders (PO) and track delivery schedules.
• Maintain purchase register and supplier database.
• Coordinate with project and site teams for timely material supply.
• Verify bills and delivery challans against purchase orders before forwarding to accounts.
• Ensure cost control and timely availability of required materials.
•  Accounts & Finance Support
• Maintain petty cash records and daily expense registers.
• Record and organize all vouchers, receipts, and bills systematically.
• Support in preparing invoices, quotations, and work orders for clients.
• Maintain ledgers for vendors, clients, and internal expenses.
• Coordinate with the external accountant for GST, TDS, and statutory filing.
• Reconcile supplier payments and follow up on outstanding dues.
• Assist management in budgeting and financial record-keeping.
• Office Administration & Coordination
• Handle day-to-day office administration and support management tasks.
• Coordinate between project sites, vendors, and clients for smooth communication.
• Prepare and maintain documentation, reports, and correspondence.
• Manage company emails, phone calls, and filing systems.
• Support senior management in operational planning and scheduling.
• Required Skills and Competencies
• Good communication skills (Hindi & English – verbal and written).
• Sound knowledge of MS Office (Excel, Word, Outlook, etc.).
• Basic knowledge of accounting software like Tally / Busy preferred.
• Strong negotiation and vendor management skills.
• Time management, accuracy, and attention to detail.
• Ability to handle multitasking and work under limited supervision.
• Honest, disciplined, and responsible attitude toward work.
• Education & Experience
• Bachelor’s Degree in Commerce, Management, or equivalent field.
• Minimum 2–5 years of relevant experience Accounts, or Purchase.
• Experience in the HVAC / Mechanical / Construction industry will be an advantage.
• Salary & Benefits
• Salary: Competitive and based on experience & capability.
• Other Benefits:
• Learning and growth opportunities within the organization

Work Schedule

• Days: Monday to Saturday

Timing: 9:30 AM – 6:30 PM (or as per company policy)