Import Export Manager

Job in brief: We are a fast-growing Contract Manufacturer and System Integrator building advanced automation equipment for leading industrial customers. We are hiring a Senior Executive – EXIM to manage end-to-end export-import documentation, shipment coordination, customs compliance, and logistics follow-up for timely execution of projects and material movement.

Hiring Company: Onyx Robotic and Automation Pvt Ltd

Company Description: Onyx provides specialized services to industries involved in machinery manufacturing, which demand both high precision and large-scale production capabilities. These industries encompass aerospace, automotive, instrumentation, lighting, textiles, electronics, electrical engineering, mold production, military equipment, handicrafts, and more.

Company Address: 67, Gauge House, Hadapsar Industrial Estate, Hadapsar, Pune, Maharashtra 411013

Company Website: https://onyxprecision.com/

Role: Senior Executive – EXIM

Industry: Industrial Automation / Engineering Manufacturing / Import-Export Operations

Location: Pune

Employment type: Full Time-on Roll

Educational Qualification: Bachelor’s degree in any stream Prefer to have any certificate course/ diploma in EXIM / Foreign Trade/Logistics/Supply Chain/ International Business, or related fields.

Work experience: Minimum 4 years’ experience in export-import operations, documentation, customs clearance coordination, and international logistics in an engineering / manufacturing organization. Hands-on experience with shipping documents, Custom House Agency (CHA) coordination, DGFT / ICEGATE processes, and import-export compliance.

Maximum Annual Cost To The Company (CTC): Rs 7.5 Lacs per annum or Rs 54 K per month in Hand Salary.

PF, Group Health and Accidental Insurance, yearly bonus, Variable Pay, paid leaves as benefits

Key Technical Skills:

·       Minimum 4 years of experience in EXIM documentation and shipment coordination.

·       Strong knowledge of import-export documentation such as commercial invoice, packing list, shipping bill, bill of lading, certificate of origin, Harmonized System of Nomenclature (HSN) code and insurance documents.

·       Hands-on experience with ICEGATE, DGFT, EPCG / Advance Authorization, and customs procedures.

·       Experience in coordinating with Customs House Agents (CHA), freight forwarders, transporters, and shipping lines.

·       Good understanding of customs duty structure, HSN Codes, GST implications, and basic Foreign Exchange Management Act (FEMA) / Reserve Bank Of India (RBI)compliance for trade transactions.

·       Ability to track inbound and outbound shipments and ensure timely delivery of materials and systems.

·       Strong coordination, follow-up, and MIS reporting capability.

·       Proficiency in Excel, ERP systems, and documentation control.

·       Preferred - Experience in handling imports of machine parts, automation equipment, precision components, or capital goods.

Soft Skills:

·       Strong ownership mindset – takes responsibility for timely and accurate processing of EXIM transactions.

·       Attention to detail – ensures zero-error documentation and compliance adherence.

·       Self-driven and proactive – anticipates shipment or documentation issues and acts early.

·       Excellent communication – coordinates effectively with vendors, internal teams, and service providers.

·       Cross-functional collaboration – works closely with procurement, project management, stores, finance, and engineering.

·       Structured problem solving – resolves clearance, dispatch, and follow-up issues with speed and accuracy.

·       High integrity – ensures compliance with internal controls and regulatory requirements.

Key Roles & Responsibilities:

·       Handle end-to-end export and import documentation for materials, components, and finished systems.

·       Coordinate with CHA, freight forwarders, transporters, and internal stakeholders for timely shipment movement and customs clearance.

·       Prepare, verify, and maintain all shipping and statutory documents including HSN codes, duty structure  with high accuracy.

·       Track import and export consignments and provide regular status updates to project and procurement teams.

·       Support compliance for Export Promotion Capital Goods Scheme (EPCG), Advance Authorization, Director General of Foreign Trade (DGFT), ICEGATE, and other trade-related requirements.

·       Coordinate with vendors and internal teams for dispatch readiness, document collection, and logistics planning.

·       Maintain shipment MIS, documentation records, and audit-ready files for all EXIM transactions.

·       Support duty optimization, claim follow-up, and closure of shipment-related issues.

·       Ensure smooth coordination with finance for payment-related documents, LC-related paperwork, and reconciliation where applicable.

·       Drive process discipline and continuous improvement in EXIM operations and turnaround time.