Fleet Maintenance Executive

WE ARE HIRINGJoin Our Growing Transport & Logistics TeamWe are a fast-growing Transport & Logistics company looking for experienced, responsible, and result-oriented professionals to strengthen our Fleet Operations, Transport Management, and Accounts functions. If you have experience in the transportation industry and are passionate about delivering operational excellence, we would love to hear from you.

Position 1: Fleet & Maintenance Executive

Department: Fleet Management

Salary: ₹28,000 – ₹38,000 per month

Job SummaryThe Fleet & Maintenance Executive will be responsible for ensuring the operational readiness of the company's fleet by managing preventive maintenance, breakdown repairs, vendor coordination, workshop management, and maintenance cost control. The ideal candidate should have strong technical knowledge of heavy commercial vehicles and the ability to ensure quality repairs while minimizing downtime.

• Key Roles & ResponsibilitiesPlan and monitor preventive maintenance schedules for heavy commercial vehicles.
• Manage vehicle breakdowns and ensure timely repairs.
• Coordinate with workshops, dealers, mechanics, and spare parts suppliers.
• Evaluate repair estimates and approve cost-effective repair solutions.
• Negotiate repair costs and service charges with vendors.
• Physically inspect vehicles after repairs to ensure quality workmanship before releasing them for operations.
• Maintain detailed service history and maintenance records for each vehicle.
• Monitor vehicle health and identify recurring mechanical issues.
• Ensure maximum fleet availability with minimum downtime.
• Control maintenance expenses without compromising safety or quality.
• Coordinate emergency repairs whenever required.
• Submit daily maintenance status reports and periodic fleet performance reports to management.
• Ensure compliance with company maintenance standards and safety procedures.
• Required Qualifications & Skills3–5 years of experience in heavy truck maintenance.
• Technical knowledge of Eicher and Ashok Leyland commercial vehicles.
• Knowledge of CNG vehicle systems and maintenance.
• Experience working with workshops, dealers, and mechanics.
• Strong understanding of repair estimates and maintenance planning.
• Vendor management and negotiation skills.
• Ability to inspect repair quality independently.
• Good problem-solving and decision-making skills.

Position 2: Operations & Driver Coordinator

Department: Transport Operations

Salary: ₹30,000 – ₹40,000 per month

Job SummaryThe Operations & Driver Coordinator will be responsible for managing daily transport operations, coordinating with drivers, ensuring timely dispatch and deliveries, monitoring vehicle movement, and maintaining smooth communication with clients and internal teams.

• Key Roles & ResponsibilitiesPlan daily vehicle dispatches and trip allocations.
• Coordinate and supervise drivers to ensure timely execution of trips.
• Monitor trip progress and provide regular operational updates.
• Handle driver attendance, discipline, and performance.
• Resolve operational issues and emergency situations promptly.
• Coordinate with clients regarding vehicle placement and delivery schedules.
• Maintain daily operational reports and trip records.
• Monitor vehicle movement and ensure on-time deliveries.
• Maintain operational data using Excel or Google Sheets.
• Communicate professionally with clients, drivers, and vendors through phone and WhatsApp.
• Ensure compliance with company operational procedures.
• Be available to handle operational emergencies whenever required.
• Required Qualifications & SkillsMinimum 3–5 years of experience in transport or logistics operations.
• Strong driver management and coordination skills.
• Ability to work under pressure and make quick decisions.
• Excellent communication skills in Hindi and Marathi with basic English proficiency.
• Working knowledge of Excel and Google Sheets.
• Strong organizational and follow-up skills.
• Ability to manage multiple tasks simultaneously.

Position 3: Accounts, Billing & MIS Executive

Department: Accounts & Finance

Salary: ₹25,000 – ₹35,000 per month

Job SummaryThe Accounts, Billing & MIS Executive will be responsible for transport billing, client invoicing, financial reconciliation, vendor payments, management reporting, and maintaining accurate financial records for the company's transport operations.

• Key Roles & ResponsibilitiesPrepare trip-wise billing and client invoices.
• Verify PODs, LRs, invoices, and supporting documents.
• Reconcile diesel expenses, toll expenses, and trip-related costs.
• Maintain driver salary, allowance, and incentive records.
• Process and verify vendor bills.
• Follow up with clients for outstanding payments.
• Prepare vehicle-wise income and expense reports.
• Generate daily, weekly, and monthly MIS reports.
• Record accounting entries in Tally.
• Ensure GST-compliant documentation and billing.
• Maintain organized financial records and documentation.
• Provide management with financial reports and business insights.
• Required Qualifications & SkillsExperience in transport accounts, logistics billing, or fleet accounting.
• Working knowledge of Tally, Excel, and GST basics.
• Strong attention to detail and numerical accuracy.
• Experience in invoice verification and documentation.
• Ability to prepare MIS reports independently.
• Good communication and client follow-up skills.

Core Values & Expectations (Applicable to All Positions)We are looking for professionals who take ownership of their work and contribute positively to the company's growth.

Every team member is expected to demonstrate:

• High integrity, honesty, and accountability.
• Strong sense of ownership and responsibility.
• Daily reporting and regular work updates.
• Ability to complete assigned tasks without unnecessary delays.
• Professional communication on phone, email, and WhatsApp.
• Clear status updates instead of one-word responses such as "Done."
• Proficiency in Excel, Google Sheets, and digital documentation.
• Punctuality and disciplined office attendance.
• A solution-oriented mindset with proactive problem-solving skills.
• Professional behavior while interacting with clients, vendors, and colleagues.
• Ability to maintain confidentiality of company information and business data.
• Strong organizational and time-management skills.
• Ability to work under pressure and meet deadlines.
• Teamwork, collaboration, and positive attitude.
• Willingness to learn, improve, and grow with the organization.
• Commitment to company policies, SOPs, and quality standards.
• Long-term career mindset and dedication to organizational success.
• Why Join Us?Competitive Salary
• Career Growth Opportunities
• Professional Work Environment
• Stable and Growing Organization
• Performance-Based Recognition
• Opportunity to Work with an Experienced Transport Team

Job Location: OFFICE NO 503/504 SAIKRUPA BLDG, PUNE SOLAPUR RD NR HDFC BANK ,MANJARI PUNE - 412307