Senior Accounts Payable Analyst

Manager - F&O

Manager - F&O1

Job Title: Senior Analyst – Accounts Payable (AP)

Location

Pune, India

Department

Finance & Accounting

Reports To

Manager / Director – Finance & Accounting

Position Summary

We are seeking a highly motivated and detail-oriented Senior Analyst – Accounts Payable to manage end-to-end Accounts Payable operations. The role will be responsible for ensuring timely and accurate processing of vendor invoices, accruals, employee reimbursements, payment support, vendor reconciliations, and month-end close activities while maintaining compliance with company policies and accounting standards.

The ideal candidate should possess strong AP process knowledge, excellent analytical skills, and experience working in a fast-paced global environment.

Key Responsibilities

Accounts Payable Operations

• Manage end-to-end AP processing for Vendor CTC and Non-CTC invoices.
• Review, validate, and book vendor invoices in ERP systems ensuring compliance with company policies and approval workflows.
• Ensure accurate coding of invoices to appropriate GL accounts, cost centers, and projects.
• Monitor invoice aging and ensure timely processing to meet payment deadlines.
• Resolve invoice discrepancies and coordinate with internal stakeholders and vendors for issue resolution.

Accruals and Month-End Close

• Prepare and book monthly accruals for vendor expenses and other operating expenses.
• Perform accrual reversals and ensure proper expense recognition in accordance with accounting principles.
• Support month-end, quarter-end, and year-end close activities.
• Perform account reconciliations and investigate variances.
• Ensure all AP-related activities are completed within close timelines.

Employee Reimbursements

• Review and process employee expense reimbursement claims.
• Validate supporting documentation and policy compliance.
• Coordinate with employees and approvers to resolve discrepancies.
• Ensure timely reimbursement processing and reporting.

Vendor Management

• Maintain vendor master records and support vendor onboarding activities.
• Perform vendor statement reconciliations and resolve outstanding issues.
• Respond to vendor inquiries related to invoices, payments, and account balances.
• Build strong relationships with vendors and internal stakeholders.

Payments Support

• Support preparation and validation of payment runs.
• Ensure invoices are accurately processed for payment according to agreed payment terms.
• Assist treasury and finance teams in payment-related activities.
• Track and resolve payment exceptions and rejections.

Controls, Compliance & Reporting

• Ensure compliance with internal controls, accounting policies, and audit requirements.
• Support internal and external audits by providing required documentation and explanations.
• Prepare AP-related reports, dashboards, and management metrics.
• Identify process improvement and automation opportunities to enhance efficiency and accuracy.

Process Improvement

• Drive continuous improvement initiatives within AP processes.
• Participate in ERP enhancements, automation projects, and system testing activities.
• Document and update AP process SOPs and training materials.

Required Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or related field.
• CA Inter, CMA Inter, MBA Finance, or equivalent qualification preferred.
• 5–8 years of experience in Accounts Payable and General Accounting.
• Strong understanding of AP processes, accrual accounting, and month-end close activities.
• Experience working with ERP systems such as Oracle, SAP, NetSuite, or similar platforms.
• Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis.
• Experience handling global AP operations is preferred.

Key Competencies

• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong process orientation and control mindset.
• Ability to work independently and collaborate across cross-functional teams.

Key Performance Indicators (KPIs)

• Invoice processing accuracy and turnaround time.
• Month-end close completion within timelines.
• Accrual accuracy and minimal audit adjustments.
• Employee reimbursement turnaround time.
• Vendor query resolution time.
• Reduction in aged invoices and outstanding reconciliations.
• Compliance with internal controls and audit requirements.
• Process improvement and automation contributions.

Experience Level

Mid Level