Procurement Officer - Purchase and Contract Management Specialist

Procurement Officer

Procurement Officer

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Guarantee Purchasing operations with the business entities from operational implementation of contracts to E2E-execution from PO creation to payment.

On the defined scope: Country / Region and / or Category ( RMAT)

CONTRACTS DEPLOYMENT & MANAGEMENT

• Ensure that, the contract is operationally properly implemented during deployment/rollout phase in collaboration with Purchasing organization on Request to Pay (R2P) scope.
• Deploy the contracts from Purchase Requisition till payment of first invoice (orders management including blanket orders and change orders, price initialization/ configuration & updates, catalogues updates)
• Raw Material (RMAT) specificity:  Implement operational procurement plan from sourcing plan.
• Invoices management, incl solving process issues to pay suppliers on time (management of on hold invoices flow)
• May support prepayment process when relevant according to each scope
• RMAT specificity: Ensure respect of procurement plan (ratio between supplier, long lead time orders execution …)
• Manage non-technical (RMAT) or non-critical (Services-SVC/ Manufacturing & Engergy -MFE) non-conformities: analysis of internal partner claims (linked to quantity, price, delay, ordering and invoicing process...), and lead the process with stakeholders (suppliers, internal partners, buyers, business contract managers…) till resolution (incl. recovery cost).
• On demand support for contractual disputes with various stakeholders (Business, Legal, Purchasing, Management team)
• Ensure that all operational activities performed are compliant with internal control requirements: Know and apply internal control rules, monitor conformity rate with internal control rules and action plans following audits…
• Support buyers and Business Contract Manager roles in the deployment and management of contracts on R2P Scope.
• Participate to governance meetings when needed, preparing R2P relevant data.
• Contribute to best practices sharing across the regions and make operational recommendations to zones/countries/categories about purchasing process.

DATA QUALITY AND PROXIMITY SUPPORT

• Is 1st level of support for Internal partners on the whole operational topics on R2P process, being the single point of contact.
• Support Suppliers with their R2P related queries.
• Ensure data quality on procurement data.

R2P PROCESS PERFORMANCE

• Manage and optimize the operations related to contracts execution during their lifetime on R2P Scope
• Follow KPIs on Lead Time for Purchase Order (PO) creation (MFE/SVC)
• Follow KPIs on GBPA
• Follow KPIs for Payment on Time (incl. Invoice claims by suppliers, root cause analysis …)
• Follows tactical KPIs enabling strategic group targets (digitalization, SMART, e invoicing, on hold....)
• RMAT Specificity: Follow KPIs on commercial datasheet conformity.

TUTORING GUIDING ACTING

• Tutor and mentor his peers.
•  Share among team members internal and external best practices.
•  Improve processes and ways of working.