Procurement Specialist - Travel Management

Procurement Process Specialist -Grade 101

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Job Description:

Procurement Specialist - Travel Group IJP

Job Description:

Procurement is setting up a dynamic, one‑of‑a‑kind Travel Group in Pune to centrally manage all employee travel bookings for all regions. This role offers a unique opportunity to build the Travel group from inception and establish best‑in‑class travel management practices.

Procurement Specialist – Travel Group is responsible for end-to-end management of employee travel arrangements, ensuring cost efficiency, policy compliance, timely bookings, and a smooth travel experience for employees across domestic and international travel.

Key Roles & Responsibilities

1. Travel Planning & Booking

• Manage end-to-end travel arrangements including flights, hotels, ground transport.

• Handle complex and multi-country itineraries and critical business travel.

• Ensure bookings are made in line with company travel policies and budget guidelines.

• Secure the best available fares to optimize travel costs.

2. Policy Compliance & Cost Control

• Enforce compliance with company travel and expense policies.

• Review travel requests for approvals, eligibility, and justification.

• Track travel expenses and identify opportunities for cost savings and process improvements.

3. Employee Support & Issue Resolution

• Act as the single point of contact for travel-related queries and emergencies.

• Provide support for flight delays, cancellations, rescheduling, and missed connections.

• Handle emergency travel requirements with speed and accuracy.

4. Documentation & Reporting

• Maintain accurate records of bookings, invoices, and travel data.

• Prepare MIS reports on travel spending, vendor performance, and policy exceptions.

• Support audit requirements by ensuring proper documentation and approvals

5. Process Improvement & Compliance

• Continuously improve travel desk processes to enhance efficiency and employee experience.

6. Stakeholder Coordination

• Collaborate with HR, Finance, Admin, and Business Leaders for travel planning and approvals.

• Support leadership travel with confidentiality and professionalism.

Required Skills & Competencies

• Minimum 2 years of experience

• Travel Desk experience will be an added advantage

• Open to (WFO) working from the office and comfortable with night shift working hours.

• Excellent communication, coordination, and problem-solving skills.

• Ability to handle high-pressure and time-critical situations.

• Strong attention to detail and compliance mindset.

• Advanced proficiency in MS Excel.

Note :-

There will be an aptitude test followed by an interview round for candidate selection.

The top 20 candidates who successfully clear the aptitude test only will be eligible to proceed to the next round of interviews.

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Experience Level

Mid Level