Senior Accountant

Job Description

Position: Account Head – HVAC Industry

Department: Finance & Accounts

Reporting to: Managing Director / Director – Operations

Functional Reporting: CFO / External CA / Compliance Consultant

Location: Head Office with project/site coordination

Role Type: Senior Leadership / Individual Contributor + Team Manager

Role Purpose

The Account Head – HVAC is responsible for end-to-end financial management of HVAC projects and operations, ensuring accurate accounting, statutory compliance, cash flow control, profitability monitoring, and financial discipline across the organization.

The role acts as a financial custodian, supporting management with timely MIS, cost control, and strategic financial insights while ensuring 100% compliance with statutory and regulatory requirements.

Key Responsibilities

•  Oversee day-to-day accounting operations including:
• o  Sales, purchase, expense, journal entries
• o  Bank, cash, and vendor reconciliations
•  Ensure accurate booking of HVAC project revenues and costs
•  Maintain chart of accounts aligned to HVAC project costing
•  Monitor WIP (Work in Progress) and revenue recognition
•  Ensure books are audit-ready at all times
•  Monitor project-wise budgets, costs, and margins
•  Track:
• o  Material costs
• o  Labour & subcontractor costs
• o  Site expenses
• o  Overheads allocation
•  Identify cost overruns and margin leakages
•  Support management in pricing, variation orders, and claims
•  Validate project billing milestones and certification
•  Ensure timely invoicing as per contracts, milestones, and certifications
• Track advance payments, RA bills, and final bills
•  Monitor accounts receivable aging
•  Follow up with sales/project teams for collection
•  Maintain cash flow forecasts
•  Ensure full payment realization before project closure
• o  Service provider payments
•  Ensure payments are as per PO, contract terms, and approvals
•  Maintain vendor reconciliations
•  Ensure compliance with:
• o  GST (returns, reconciliation, audits)
• o  TDS (returns, certificates)
• o  Income Tax
• o  PF, ESIC (if applicable)
• o  Professional Tax
•  Coordinate with CA, tax consultants, and auditors
•  Handle statutory audits, internal audits, and assessments
•  Ensure timely filings and zero penalties
•  Supervise payroll processing
•  Verify:
• o  Attendance inputs
• o  Salary structures
• o  Deductions and reimbursements
•  Ensure payroll compliance with statutory laws
•  Monitor employee cost vs revenue ratios
•  Prepare and present:
• o  Monthly MIS
• o  Profit & Loss statements
• o  Balance Sheet
• o  Cash Flow statements
• o  Project-wise profitability reports
•  Provide financial insights to management for:
• o  Decision making
• o  Cost optimization
• o  Growth planning
• o  Support budgeting and forecasting
•  Design and enforce:
• o  Financial SOPs
• o  Approval matrices
• o  Delegation of authority
•  Ensure segregation of duties
•  Identify risks and implement controls
•  Drive process automation and ERP usage

 Coordinate with:

o  Sales & Techno-Commercial teams

o  Project Managers & Site Teams

o  Procurement & Stores

o  HR & Admin

•  Act as a financial interface between departments
•  Lead and mentor the accounts team
•  Assign work, review accuracy, and ensure timelines
•  Build a culture of financial discipline and accountability
• Train team members on compliance and best practices

Accountability

•  Maintaining accurate, complete, and audit-ready books of accounts at all times, ensuring correct recording of HVAC project revenues, costs, assets, and liabilities.
•  100% compliance with all applicable laws including GST, Income Tax, TDS, PF, ESIC, Professional Tax, and other statutory requirements, with zero penalties or delays.
•  Monitoring project-wise budgets, costs, and margins, identifying overruns, preventing leakages, and ensuring targeted profitability for HVAC projects.
•  Maintaining healthy cash flow, ensuring timely invoicing, advance collections, and full payment realization, and minimizing receivable aging.
•  Preparation and submission of accurate monthly MIS, P&L, balance sheet, cash flow, and project profitability reports within defined timelines.
•  Establishing and enforcing financial SOPs, approval controls, delegation of authority, and risk mitigation mechanisms across the organization.
•  Smooth completion of internal, statutory, and tax audits, maintaining strong coordination with auditors, consultants, banks, and management, and ensuring transparency and trust.

Authority

•  Approve and validate all accounting entries, reconciliations, and month-end closures to ensure accuracy and compliance with accounting standards.
• Verify and approve project billing, milestone invoices, RA bills, credit notes, and revenue recognition as per contract terms and certifications.
•  Recommend vendor, subcontractor, and statutory payments as per approved budgets, contracts, and cash flow position.
•  Prepare, review, and submit statutory returns (GST, TDS, PF, ESIC, Income Tax-related filings) and represent the organization before statutory authorities in coordination with consultants.
•  Define, implement, and enforce financial SOPs, internal controls, and approval workflows across departments and project sites.
•  Review, monitor, and flag deviations from approved budgets, project costs, and overheads, and escalate risks to management.
• Allocate work, set priorities, review performance, and guide the accounts team, ensuring timelines, accuracy, and compliance.