Executive Assistant

Job Description

About the Team: 

You will work closely with the India President and the leadership team, acting as a trusted partner and strategic facilitator. The role operates at the intersection of executive leadership, functional teams, and global stakeholders, ensuring alignment, efficiency, and confidentiality in all operations.

What you can look forward to as Executive Assistant (m/f/d)::

• Executive Calendar & Prioritization: Manage complex calendars, schedule high-level meetings, and ensure optimal time allocation for strategic priorities.
• Stakeholder Coordination: Act as a central point of coordination across internal leadership, global counterparts, and external stakeholders.
• Meeting & Communication Management: Prepare agendas, presentations, and briefing materials; capture action items; ensure follow-ups and execution.
• Operational Excellence: Ensure smooth day-to-day functioning of the President’s office with high attention to detail, accuracy, and efficiency.
• Priority & Deadline Management: Effectively manage competing priorities and ensure critical deadlines are met through structured planning.
• Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism and integrity.
• Travel & Logistics: Coordinate domestic and international travel, including itineraries, logistics, and expense management.
• Event & Leadership Forums: Support leadership meetings, town halls, and key organizational events.
• Adaptability & Problem Solving: Demonstrate flexibility and respond effectively to dynamic business needs and unforeseen challenges.

Your profile as Executive Assistant (m/f/d):

• Master’s / Bachelor’s  or equivalent degree with10-15 years of  experience as an Executive Assistant supporting senior leadership (CXO-level preferred).
• Exceptional organizational and time management skills.
• Strong interpersonal and communication skills with ability to engage diverse stakeholders.
• High level of professionalism, discretion, and confidentiality.
• Ability to manage complexity, ambiguity, and crisis situations effectively.
• Strong proficiency in MS Office tools (Outlook, PowerPoint, Excel) and digital collaboration tools.
• Experience working in a global, matrix organization is a plus.
• High ownership mindset with a proactive, solution-oriented approach.

Why should you choose ZF Group in India?

• Innovation and Technology Leadership: ZF is at the forefront of technological advancements, offering a dynamic and innovative work environment that encourages creativity and growth.
• Diverse and Inclusive Culture: ZF fosters a diverse and inclusive workplace where all employees are valued and respected, promoting a culture of collaboration and mutual support.
• Career Development: ZF is committed to the professional growth of its employees, offering extensive training programs, career development opportunities, and a clear path for advancement.
• Global Presence: As a part of a global leader in driveline and chassis technology, ZF provides opportunities to work on international projects and collaborate with teams worldwide.
• Sustainability Focus: ZF is dedicated to sustainability and environmental responsibility, actively working towards creating eco-friendly solutions and reducing its carbon footprint.