Executive Assistant

B.R. COMMERCIALS

JOB DESCRIPTION: EXECUTIVE ASSISTANT

COMPANY OVERVIEW:

B.R. Commercials is part of the B.R. Group of companies (more details at https://brgroup.info/). We operate a high-traffic highway campus, featuring Haldiram’s, Burger King, and JioBP fuel station. Our fuel station has consistently been the highest selling Jio-BP pump in Chhattisgarh for the past year. In the same time-frame, we have also been the Jio-BP’s highest selling fuel delivery partner in all of India. Moreover, we are expanding our business by onboarding many new, international brands to our campus. 

We are growing very fast, and the Executive Assistant to Director will play a critical role in managing the daily activities, ensuring efficient follow-ups, and handling a wide range of administrative and executive support tasks. The ideal candidate will be highly professional, detail-oriented, and capable of handling confidential information with discretion. Strong communication and organisational skills are essential for this role.

OFFICE LOCATION: Kapoor House, Choubey Colony, Raipur (CG) | City Office

WORKING HOURS: Monday to Saturday, 9:30 AM to 6:30 PM (flexible)

SALARY: ₹16k to ₹22k per month

KEY RESPONSIBILITIES:

1. Follow-ups & Delegation:
2. Proactively track and follow up with required personnel on non-regular tasks and projects assigned by the MD. Ensure timely completion of tasks and provide regular updates on progress.

1. Calendar Management:
2. Manage and coordinate their calendar, ensuring all meetings, appointments, and events are scheduled efficiently. Prioritise and resolve scheduling conflicts as they arise.

1. Communication:
2. Serve as the primary point of contact between the MD and internal as well as external stakeholders. Handle all correspondence, including emails, calls, and messages, with professionalism and confidentiality.

1. Meeting Coordination:
2. Organise and prepare for meetings, including drafting agendas, taking minutes, and distributing relevant documents. Ensure follow-up on action items from meetings.

1. Travel Arrangements:
2. Plan and coordinate all travel arrangements for the MD, including flights, accommodations, and itineraries.
3. Handle any travel-related issues that may arise.

1. Document Management:
2. Prepare, review, and manage documents. Ensure all documents are filed and maintained systematically.

1. Project Management:
2. Assist in managing various projects and initiatives led by the MD.
3. Track project milestones and ensure timely completion.

1. Administrative & Personal Support:
2. Handle a wide range of administrative tasks, including expense reports, office supplies management, and maintaining records.
3. Assist with personal tasks as needed.
4. 
   
5. Local Mobility:
6. Undertake local travel (within Raipur) to required locations as needed to execute tasks, oversee operations, and ensure seamless business delivery.
7. 
   
8. Vendor & Purchase Management:
9. Source, vet, and manage third-party vendors for one-off tasks and ad-hoc requirements. Authorize and handle operational purchases, ensuring cost-efficiency, quality control, and timely delivery of services.

MUST-HAVE QUALIFICATIONS:

• Excellent follow-up skills are core to this role.
• Proficient in English with strong verbal and written communication skills.
• Proficient in MS Word and MS Excel (basic functions).
• High integrity and the ability to handle sensitive information with confidentiality.
• Exceptional organisational and time management skills.
• Professional and polite demeanour in interactions.
• Proactive, flexible, and able to work independently with minimal supervision.

GOOD TO HAVE QUALIFICATIONS:

• Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives.
• A Bachelor’s degree (preferably from a secretarial college).
• Good aesthetic sense and basic design skills.
• Proficiency in Google search.
• An interest in reading books.

WHO YOU WILL BE WORKING FOR:

Srijan Agarwal has freshly graduated from Indian Institute of Technology (IIT), Delhi- majoring in Civil Engineering. Now, he is dedicated to managing B.R. Commercial’s petro-retail business and brand associations for the F&B complex. He is passionate about building management systems that promote a culture of innovation and continuous improvement in the organisation. He has an expanding vision for his organisation & is excited to make it real with You!

Previously, he has worked in the fast-paced environment of venture capital, helping founders from various industries with their investor deck narratives. More details of his previous engagements can be found here: www.linkedin.com/in/srijan-ag/ 

BENEFITS OF WORKING AT B.R. COMMERCIALS:

• Direct reporting to the Director, enabling greater ownership and impact.
• Opportunities for professional growth and development within a rapidly expanding company. Involvement in exciting new projects, including the development of a Food & Beverage complex with well-recognized brands.
• Exposure to both B2B clients and retail customers, providing a diverse and engaging work environment.
• Collaborative and supportive work culture that values innovation and continuous improvement.
• Potential for networking with industry leaders and professionals through various business engagements.

WE ARE READY TO ACCEPT IMMEDIATE JOINING.