Secretary / Executive Assistant

Position: Executive Assistant cum Admin

Department: Administration

Reporting To: Director / Managing Director

Location: Raipur, Chhattisgarh

Job SummaryThe Executive Assistant cum Admin will provide high-level administrative support to the Director while managing day-to-day office administration. The role requires excellent communication, organizational skills, confidentiality, and the ability to handle multiple tasks efficiently.

• Key ResponsibilitiesExecutive AssistantManage the Director's calendar, meetings, appointments, and travel schedules.
• Prepare meeting agendas, MOM (Minutes of Meeting), and follow up on action items.
• Draft emails, letters, reports, and presentations.
• Screen calls, visitors, and correspondence.
• Coordinate with internal departments and external stakeholders.
• Maintain confidential records and documents.
• Assist the Director with business and operational tasks.
• AdministrationOversee day-to-day office administration.
• Manage office supplies, stationery, and vendor coordination.
• Coordinate housekeeping, security, pantry, and facility management.
• Handle courier, dispatch, and document management.
• Maintain office assets and administrative records.
• Organize meetings, conferences, and company events.
• Ensure office discipline and smooth administrative operations.
• Required QualificationsBachelor's degree in Business Administration, Commerce, or any relevant discipline.
• MBA will be an added advantage.
• Experience 0–7 years of experience as an Executive Assistant, Executive Secretary, or Admin Executive.
• Experience supporting senior management or Directors is preferred.
• Required SkillsExcellent verbal and written communication in English.
• Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook).
• Calendar and travel management.
• Documentation and report preparation.
• Time management and multitasking.
• High level of confidentiality and professionalism.
• Strong coordination and interpersonal skills.
• Preferred SkillsExperience with ERP/Office Management Software.
• Knowledge of vendor management and office administration.
• Ability to work under pressure and meet deadlines.
• Key CompetenciesProfessionalism
• Problem-solving
• Attention to detail
• Decision-making
• Organizational skills
• Adaptability
• Confidentiality
• Customer and stakeholder management