Event Planner / Manager

Job Title: Event Manager – AI Conclave & Technology Summit

Organization

Touchless Technologies

Location

Ranchi / Dhanbad / Pan India Travel

Employment Type

Full-Time & Part Time

Freelancer ( Incentives Based )

About Us

Touchless Technologies is a leading provider of Artificial Intelligence, Virtual Reality, Smart Classroom, AI Skills Lab, and Emerging Technology Solutions. We organize AI Conclaves, Innovation Summits, Startup Meets, Technology Exhibitions, Educational Conferences, and Industry Networking Events across India.

We are looking for a highly energetic and result-oriented Event Manager to plan, coordinate, and execute large-scale AI and Technology events.

Key Responsibilities

Event Planning & Execution

• Plan and execute AI Conclaves, Tech Summits, Startup Events, Innovation Awards, and Exhibitions.
• Develop event timelines, budgets, vendor plans, and execution schedules.
• Coordinate venue bookings, logistics, registrations, hospitality, and event operations.
• Ensure smooth execution from pre-event planning to post-event reporting.

Sponsorship & Partner Management

• Coordinate with sponsors, exhibitors, government departments, educational institutions, and industry partners.
• Manage sponsor deliverables, branding requirements, stall allocations, and VIP arrangements.
• Maintain strong relationships with strategic partners and stakeholders.

Speaker & Delegate Coordination

• Invite and coordinate with industry leaders, entrepreneurs, government officials, investors, and technology experts.
• Manage speaker schedules, travel arrangements, accommodation, and stage requirements.
• Ensure seamless communication with delegates and attendees.

Marketing & Promotion

• Work with digital marketing teams to promote events through social media, email campaigns, and advertisements.
• Coordinate media coverage, press releases, influencer partnerships, and public relations activities.
• Drive attendee registrations and exhibitor participation.

Exhibition Management

• Manage expo area planning and stall allocations.
• Coordinate with exhibitors regarding setup, branding, electrical requirements, and logistics.
• Ensure a professional and engaging exhibition experience.

Vendor & Logistics Management

• Manage event vendors including decorators, printers, AV teams, photographers, caterers, and production agencies.
• Negotiate contracts and ensure timely delivery of services.
• Monitor event budgets and cost controls.

Team Management

• Lead event coordinators, volunteers, interns, and support staff.
• Assign responsibilities and ensure timely completion of tasks.
• Conduct regular review meetings and event briefings.

Required Skills

• Excellent communication and presentation skills.
• Strong event planning and project management abilities.
• Vendor negotiation and relationship management.
• Sponsorship coordination experience.
• Budget planning and reporting.
• Problem-solving and crisis management.
• Ability to work under pressure and meet deadlines.

Preferred Qualifications

• Bachelor’s or Master’s Degree in Event Management, Marketing, Business Administration, Hospitality, or related field.
• 2–5 years experience in event management, exhibitions, conferences, or corporate events.
• Experience handling technology, education, startup, or business conferences will be preferred.

Key Performance Indicators (KPIs)

• Number of successful events executed.
• Sponsorship revenue generated.
• Exhibitor and delegate registrations achieved.
• Event profitability.
• Partner and sponsor satisfaction.
• Media and social media reach.
• Timely execution and budget compliance.

Compensation

• Fixed Salary: ₹30,000 – ₹75,000 per month (with incentives Based on experience)
• Performance Incentives
• Sponsorship Acquisition Incentives
• Travel Allowances
• Career Growth Opportunities

Why Join Us?

• Work on India’s leading AI & Innovation Events.
• Direct interaction with startups, investors, government officials, and industry leaders.
• Opportunity to build a strong network in the AI, VR, and Technology ecosystem.
• Fast career growth in a rapidly expanding technology company.