Executive Assistant To The Managing Director

Executive Assistant to Managing Director

Alltex Exim Pvt Ltd | Surat, Gujarat | On-site | Full-time

The Role:

Alltex Exim has been moving textile and yarn between continents for 16 years. We export to 13+ markets, are one of India's largest importers of polyester yarn, and operate out of Surat, Cairo, and Dhaka. The business is expanding fast into specialty technical textiles, petrochemicals, and value-added yarn processing and digitalising the way a 16-year-old trading house runs.The Director is leading both shifts and you'll be their right hand.

This role is the operating spine of leadership. The person who keeps decisions moving, runs research before they're asked, plans around how a traditional textile business actually works, and knows where every contract, vendor, and document lives.

What You'll Own:

• Calendar management for the COO and Director across India, Egypt, and Bangladesh time zones
• Travel coordination — domestic and international itineraries, visas, expense tracking
• Email management and inbox triage for senior leadership
• Meeting coordination — agendas, structured note-taking, action items, clean follow-through
• Research and pre-reads — market intel, competitor moves, vendor due diligence, briefing notes for leadership decisions
• Planning support — translate leadership requirements into structured plans, timelines, and follow-ups, with a real understanding of how a traditional textile and yarn business operates
• Expansion and digitalisation projects — coordinate the workstreams behind new market entries, new product categories, and the back-office digitalisation roadmap
• Document management — contracts, MIS reports, dashboards, filing systems
• Cross-functional coordination across export, import, and back-office teams
• Culture stewardship — model the standards leadership wants to scale across the organisation; the EA to the top of the house sets a tone

What You Walk Away With:

• A front-row seat at how a multi-country, multi-vertical trading business actually runs — and how a traditional one transforms
• Direct exposure to senior leadership and decision-making at the top of the house
• A skill set most EAs spend a decade assembling — calendar, travel, vendor, research, projects, and international stakeholder coordination — all in one seat
• Real upside if you scale with the business as it expands into new categories, new markets, and a more digital way of working

Who We're Looking:

• For 2+ years as an Executive Assistant, personal assistant, or operations coordinator — ideally supporting senior leadership
• Fluent in English and Hindi, written and verbal
• Ridiculously organised. Sharp note-taker. Closes loops.
• Can hold ten threads in your head without dropping one
• Research-minded — comfortable digging into a topic, summarising it crisply, and bringing back what leadership actually needs to decide
• Bridge-builder — respect for the way a 16-year-old textile trading house operates, paired with the curiosity and tech fluency to help push it forward
• Tech-savvy: Google Workspace, Microsoft Office, MS Excel, scheduling tools, basic dashboards
• Comfortable with AI tools and quick to pick up new platforms
• Adaptable. Unfazed when priorities shift mid-morning.
• Carries themselves with the kind of professionalism and discretion that sets a standard others follow

Logistics

• Location: Surat, Gujarat (on-site)
• Reports to: Director directly