Secretary / Executive Assistant

Key Responsibilities

1. Calendar & Schedule Management

• Manage and organize executive calendars, meetings, and appointments
• Prioritize scheduling based on urgency and importance
• Coordinate across teams, clients.

2. Communication Handling

• Screen calls, emails, and correspondence
• Draft, review, and send communications on behalf of the executive
• Act as a liaison between the executive and internal/external parties

3. Meeting Coordination

• Prepare agendas, presentations, and documents
• Take meeting minutes and track action items
• Ensure follow-ups are completed

4. Travel & Logistics

• Arrange domestic and international travel
• Manage itineraries, accommodations, and expenses
• Handle last-minute changes efficiently

5. Administrative Support

• Maintain records, files, and confidential documents
• Prepare reports, presentations, and spreadsheets
• Support budgeting and expense tracking

6. Project & Task Management

• Assist with special projects and deadlines
• Coordinate cross-functional tasks
• Track progress and provide updates

Required Skills & Qualifications

• Strong organizational and time-management skills
• Excellent written and verbal communication
• High level of discretion and confidentiality
• Proficiency in tools like MS Office / Google Workspace
• Ability to multitask and prioritize effectively
• Problem-solving mindset and attention to detail