Office Admin Assistant

Location: Remote (Mumbai / Thane / Navi Mumbai)

Monthly Requirement: One in-person meeting at Thane

Languages: Fluent English

Company: Jagrutech Ventures LLP

Role OverviewWe are hiring a Technical Administrative Executive (Night Shift) to support operations across our tech consultancy and family office functions. This is a digitally intensive office role requiring strong technical proficiency, structured thinking, and the ability to operate independently during late hours aligned with UK time zones.

This is not a basic assistant role. You will function as a high-trust operational and technical coordinator, working directly with the Director on critical day-to-day execution.

• Work ScheduleShift Type: Late Night (aligned with BST/GMT)
• Work Hours: 40 hours per week, 5 days
• Core Coordination Windows (IST):
• Start-of-Day Sync: 1:00 PM – 2:00 PM
• End-of-Day Sync: 11:00 PM – 12:00 AM
• Primary Working Window: Evening to late night (exact hours flexible, but must overlap with UK business hours)
• Weekend Requirement: 4-hour shift on either Saturday or Sunday
• Preferred Workdays: Monday, Wednesday, Friday, Saturday, Sunday (flexible based on fit)
• Key ResponsibilitiesManage calendar, scheduling, and operational workflows for the Director
• Handle structured email management, drafting, and communication tracking
• Perform data-driven administrative work (Excel-based tracking, reporting, dashboards)
• Support invoicing, payment tracking, and coordination with accounting tools
• Conduct online research, compile insights, and prepare structured summaries
• Maintain organized digital systems (documents, records, internal tools)
• Coordinate vendors, stakeholders, and external partners
• Assist in travel planning and logistics when required
• Support execution of technical and operational projects
• Act as a reliable point of coordination across multiple workstreams
• Required Skills (Core)Strong proficiency in Excel, PowerPoint, Outlook, Google Calendar
• High digital fluency and ability to quickly adapt to new tools and systems
• Excellent written and verbal communication (English & Marathi)
• Strong organizational and execution skills
• Ability to work independently during late hours with minimal supervision
• High attention to detail and structured thinking
• Discretion in handling sensitive business and financial information
• Preferred / Bonus SkillsExperience with tools like Zoho Books, Notion, project management systems
• Familiarity with AI tools (e.g., ChatGPT) for productivity
• Basic understanding of business operations, finance tracking, or tech workflows
• Exposure to design tools (e.g., Photoshop) or automation tools
• Ideal Candidate ProfileComfortable with a late-night, high-responsibility office role
• Technically capable, not just task-oriented
• Proactive and able to anticipate needs rather than wait for instructions
• Interested in working at the intersection of technology, operations, and business
• Reliable, consistent, and execution-focused
• What We OfferCompetitive compensation based on skill and experience
• Flexible but structured work environment
• Direct exposure to tech infrastructure, automation, and business operations
• Opportunity to grow into higher-responsibility operational or technical roles
• Close working relationship with leadership and real decision-making exposure

How to ApplyIf you are a digitally skilled, detail-oriented professional who can thrive in a late-night, high-performance environment, we encourage you to apply.