Contracts Engineer

KEY RESPONSIBILITIES/ ACCOUNTABILITIES

Contract Review & Interpretation

• Assist in reviewing contract terms and conditions of client contracts, subcontracts, and vendor agreements to ensure alignment with project scope and company standards.
• Support in interpreting key clauses related to payment terms, scope changes, liabilities, penalties, and dispute resolution mechanisms.
• Flag potential risks or ambiguities in contracts and escalate them for managerial review.

Contract Administration

• Maintain records of contractual correspondences, approvals, and change events throughout the contract lifecycle.
• Track contractual obligations, milestones, and deliverables in coordination with planning, procurement, and execution teams.
• Draft contract-related letters, notices, and internal memos in accordance with agreed contractual formats and timelines.

Change Management & Claims Support

• Assist in identifying deviations from the contract scope and support in the preparation of change orders and variations.
• Coordinate with planning and site teams for gathering substantiation related to delays, disruptions, and scope changes.
• Support the Contracts Manager in compiling documentation for Extension of Time (EOT) and cost-related claims.

Risk & Cost Management

• Monitor project execution for early signs of potential contractual or commercial risks and report them for assessment.
• Ensure documentation of timely notices and records to maintain compliance with contractual terms.
• Assist in ensuring adherence to legal, regulatory, and internal policy requirements in all contractual activities.
• Continuous tracking of actual costs vs. budgeted costs to identify variances and recommend corrective actions to stay within budget.
• Budget planning & monitoring for project cost, invoicing, and collections to maintain financial health and control.

Stakeholder Coordination

• Liaise with project, planning, procurement, and site execution teams to gather inputs for contract administration.
• Coordinate with vendors and subcontractors for contract-related deliverables, documentation, and clarifications.
• Support communication with clients and consultants on day-to-day contract and commercial matters.
• Project import documents collation and coordination with EXIM/CHA.
• Coordinate for execution of High Sea Sale agreements and facilitate the establishment of Letters of Credit (LC) and Bank Guarantees (BGs).

Documentation & Reporting

• Maintain a centralized contract file including original agreements, correspondence logs, and contract change records.
• Support in preparation of contract dashboards, status reports, and risk trackers for review by the Contracts Manager.
• Ensure audit readiness through organized recordkeeping and document control.