Project Coordinator (Backend Operations)

Job Summary:

We are seeking a proactive and organized Project Coordinator to manage the backend operations of projects. The candidate will be responsible for project coordination, documentation, material management, client communication, purchase coordination, payment follow-ups, and reporting activities to ensure smooth project execution from order receipt to billing completion.

Key Responsibilities:

• Coordinate with clients, vendors, site teams, and internal departments regarding project progress and requirements.
• Manage project documentation, reports, records, and correspondence.
• Handle material planning, procurement coordination, inventory tracking, and material dispatch records.
• Monitor the complete project workflow from Purchase Order (PO) receipt to project closure and billing.
• Coordinate purchase activities and follow up with suppliers for timely material delivery.
• Follow up with clients for payments, approvals, and project-related documents.
• Prepare project reports, status updates, and project trackers.
• Draft and manage professional emails and communication with clients and stakeholders.
• Maintain project data manually using Microsoft Excel, Word, and PowerPoint.
• Ensure proper filing and record management of project documents.
• Support management in project planning, scheduling, and execution activities.

Required Skills:

• Excellent verbal and written communication skills.
• Strong coordination and follow-up abilities.
• Good knowledge of Purchase Management and Billing Processes.
• Understanding of project lifecycle and backend project operations.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong documentation and reporting skills.
• Ability to manage multiple tasks and deadlines effectively.
• Experience in email coordination and client handling.

Qualifications:

• Bachelor's Degree in Business Administration, Commerce, Engineering, or any relevant field.
• 1–4 years of experience in Project Coordination, Operations Coordination, Administration, or Backend Project Management.
• Experience in ELV, Electrical, Construction, Engineering, Security Systems, CCTV, Fire Alarm, or Service Industry will be preferred.

Preferred Candidate Profile:

• Detail-oriented and highly organized.
• Strong problem-solving and coordination skills.
• Comfortable handling project activities without CRM software.
• Capable of independently managing project records, documentation, and follow-ups.
• Professional attitude with a customer-focused approach.