Dispatch Manager

Job Description

Stores, Inventory & Dispatch Manager

Company: Pioneer Rubber Corporation (PRC)

Department: Stores & Operations

Location: Vasai

Experience: 5–10 Years

Industry: Rubber Moulding / Automotive Components / Manufacturing

Employment Type: Full-time

Reporting To: Director / Plant Head / Production Planning & Operations Manager

About the RolePioneer Rubber Corporation is looking for an experienced Stores, Inventory & Dispatch Manager to take complete ownership of material movement from moulding to final customer dispatch.

The person will be responsible for maintaining accurate WIP and finished-goods inventory, coordinating in-house and outsourced finishing, managing vendors and helpers, maintaining batch-wise traceability, coordinating inspection and packing, and ensuring all customer dispatches are completed accurately and on time.

This is a hands-on shop-floor role requiring strong follow-up, documentation, inventory control and team-management skills.

Key Responsibilities1. Material & WIP Management

• Receive molded components from production and verify part number, batch, machine, shift and quantity.
• Maintain accurate stock of molded material, material under finishing, inspection stock, packed stock and ready-for-dispatch stock.
• Ensure physical stock matches records and investigate discrepancies immediately.

2. Finishing & Outsourcing Management

• Coordinate material movement for in-house and outsourced finishing activities.
• Issue material to finishing vendors/helpers with proper documentation.
• Track material sent, material received, shortages, rejections and pending quantities.
• Follow up with vendors to ensure timely completion of work.

3. Vendor Ledger & Material Accounting

• Maintain vendor-wise material ledgers.
• Track opening balance, material issued, material received, pending quantity and balance quantity.
• Maintain complete accountability of all material lying with outside vendors.

4. In-house Helper Management

• Allocate daily work to helpers for deflashing, trimming, deburring, buffing, cleaning, counting and packing.
• Maintain person-wise records of what work was done, which part was processed and quantity completed.
• Monitor productivity and manpower utilization.

5. Inspection & Quality Coordination

• Transfer finished material to QC for inspection.
• Track accepted, rejected, rework and pending quantities.
• Ensure no material is lost between finishing, inspection and packing.

6. Packing & Finished Goods

• Coordinate packing of approved material according to customer requirements.
• Ensure correct part, quantity, batch identification, labels and packing standards.
• Maintain accurate finished-goods and ready-for-dispatch inventory.

7. Dispatch

• Coordinate complete dispatch operations from packed stock to customer shipment.
• Coordinate with Accounts, Planning and Transporters for dispatch documentation and vehicle arrangements.
• Maintain dispatch registers and ensure dispatches are completed on or before committed dates.
• Ensure zero wrong dispatches and zero quantity/documentation errors.

8. Batch Traceability

Maintain complete batch-wise traceability:

Raw Material → Mixing Batch → Compound Batch → Moulding → Production Shift → Operator → Finishing → Inspection → Packing → Dispatch → Customer

The candidate must be able to trace a dispatched component back to its manufacturing and raw-material batch.

9. Inventory Control & Reporting

• Conduct daily, weekly and monthly stock verification.
• Maintain WIP and finished-goods ageing.
• Prepare daily stock, WIP, vendor pending, packing and dispatch reports.

Maintain accurate and audit-ready documentation.

Required Skills

Stores & Inventory Management

• WIP Management
• Dispatch Management
• Vendor Management
• Batch Traceability
• Material Accounting
• FIFO
• Stock Auditing
• Strong Excel Skills
• ERP Knowledge
• Documentation & MIS
• Team/Helper Management
• Strong Follow-up & Coordination
• Problem Solving
• Attention to Detail

• Candidate Requirements
• 5–10 years of experience in Stores, Inventory or Dispatch in a manufacturing environment.
• Experience in Rubber Moulding, Automotive Components or Engineering Manufacturing will be preferred.
• Experience managing outsourced processing/finishing vendors is preferred.
• Should have experience handling WIP and finished-goods inventory.
• Should be comfortable working on the shop floor and coordinating directly with production, QC, helpers and vendors.
• Strong numerical ability and documentation skills are essential.
• Candidates who have only handled general warehouse operations without manufacturing/WIP experience may not be suitable.