Executive Assistant

We are looking for a new executive assistant to primarily support our President and also provide support to our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, especially use of Excel sheets, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

• Preparing financial statements, reports, memos, invoices letters, and other documents.

· Answering phones and routing calls to the correct person or taking messages. Coordinate execute communications, including taking calls, responding to emails and interfacing with clients.

• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Uphold a strict level of confidentiality
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Maintain company documents both legal and statutory with utmost care and retrievable anytime.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.
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Executive Assistant Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience for minimum of 5 yrs.
• In-depth understanding of entire MS Office suite.
• Minimum Degree qualification.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Must know to read, write and communicate in English ( Compulsory), Telugu.
• Must know drafting of letters and corporate mails.