Senior Bid Manager

Senior Bid Manager

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

 

Could you be the full-time Engineering Tender Manager in our vibrant Bangalore office we’re looking for?

Job Title & Purpose

Job Title

Bid Manager / Senior Bid Manager

Purpose of the Job

• Manage the Tender QCD commitment.

• Deliver a winning proposal, with a defined scope, accurate QCD commitments, in a timely manner and within the defined tender budget.

 

Position in the Organisation

Organisational Reporting

•  Functional and Hierarchical: Sr. Bid Manager / Bid Director

 

Key Network & Links

Tender team, Involved units, Platform, Metiers, Support functions (Financing, tax, Legal , Tender Support & Control)

Mission

Performance Measurement

• Able to understand Customer needs and to articulate how the organisation can satisfy them,

• Provide documents in time in compliance with the tender requirements,

• GM gap between Tender Review Meeting (TRM) and first Sector Project Review (SPR 0),

• Compliance with Tender cost budget,

• Data updated and recorded,

• Compliance with all applicable standard processes, in particular the PMM.

 

Responsibilities

• Ensure compliance with applicable rules, instructions

o Code of Ethics & Compliance, EHS, Railway Safety, Quality, PMM, etc…

• Work in close relationship with Tender leader and the full tender team including involved units

o Build in liaison with the Tender leader the schedule to prepare the offer

o Ensure commercial data system be well and regularly updated (Wall-C )

o Prepare & Issue the IFQ

• Prepare the full technical documentation necessary to submit to Customer:

o Prepare the technical description of offered solution

o Prepare the technical clause by clause or list of derogations

o Prepare the project master schedule

o Review the price list prepared by Cost manager  in line with the Tender Leader instructions and the bill of quantities(if any)

 

 

Define the offered solution.

o Perform the Detailed Requirement Capture

o Issue Contract Data Requirements List

o Agree with the Platform and the Tender Leader how gaps are addressed

o Ensure offered solution compliance versus Customer requirements and internal product strategy

• Manage QCD optimization and obtain clear commitments from different actors:

o Identify, analyse and evaluate QCD gaps (a design review is performed)

o Define interfaces and allocate between actors the cost targets, contractual obligations,

o Manage the QCD review

o Check, challenge and consolidate well documented commitments

• Prepare risks & opportunities reviews

o Organize risks reviews and ensure the elaboration of mitigation plan,

o Prepare and maintain updated risk register and ambition register,

o Prepare compliance matrix.

• Keep records of the documentation produced for tender preparation

Keep and classify the documentation (Customer RFP, Q&A, Presentations, letters, presentations),

o Ensure traceability of evolution linked to the preparation and negotiation (log of all evolutions, internal documents and mails)

• Participate to the contract negotiations

o Verify feasibility of evolutions versus the offered and approved reference,

o Update QCD data and obtain revised QCD commitments from different units,

o Ensure that all Customer questions have been answered as fully as possible, and that the organisation has given itself the best possible chance of success,

o Ensure traceability of evolution (log of all evolutions, internal documents and mails,

o Final review of the contract documents before contract signature.

• Manage the budget of tender preparation cost

o Prepare and propose the budget to Region for approval with necessary phasing and breakdown by unit,

o Follow up the expenses Manage changes and slippages to schedule.

• Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market & Strategy

 

Knowledge & Experience

• Project management background level depending on the complexity of the Project/Program.

• Good knowledge of offered products and systems,

• Good practices of costing, planning, risk management,

• High Communications, reporting capabilities

• High capability to stimulate efficient team working to produce the tender documents within a limited time period,

• Be able to challenge proposals to obtain optimal solutions backed with commitments

• Anticipation

• Knowledge of ALSTOM processes

 

 

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Experience Level

Senior Level