Senior Associate / Lead - FFE

About us 

Launched in 2017, WeWork India is one of India’s leading premium flexible workspace operators - GPTW certified (Nov 2024 – Nov 2025, Dec 2025 – Dec 2026). WeWork India has been the largest operator by total revenue for the past three fiscal years. Since its inception, WeWork India has expanded across 8 cities in Chennai, New Delhi, Gurugram, Noida, Mumbai, Bengaluru, Pune, and Hyderabad, with 76 operational centres spanning 8.2 million square feet (as of December 2025). WeWork India has played a significant role in the growth of the flexible workspace sector and contributed to the evolution of its products and services, providing customised and curated solutions for various office space needs.

Senior Associate / Lead - FFE

Job description
The key responsibility includes handling efficiently all the procurement activities related to office Furniture, Lounge furniture, A&G, Commercial Equipment’s, Pantry Consumables, HK equipment’s, Office accessories etc.

Role and responsibilities
• Vendor Development: Identify an appropriate and sufficient number of vendors with the ability to deliver as per requirements. Study their production capacities, quality, and costs. Assess, register, and empanel-approved vendors. Maintain a ready-to-use vendor data and register for each item of purchase.
• Develop and establish pre-arrangements with suppliers of material required on a constant basis and on short notice.
• Based on purchase planning for each project, consolidate the similar material requirements for all ongoing projects, with a view to obtain the best prices due to advantages of scale.
• Perform price benchmarking with the market on a periodic basis.
• Assist in preparation of the budget.
• Leverage innovation coming from suppliers.
• Support the design manager/team in STD/ID to value engineers, and design change management.
• Coordinate with planning, budgeting functions, and the project manager, for gathering and assessing purchase requirements for a project. Understand the specifications, material requirement flow, and schedule. Obtain BOQs / material lists and construction schedule from the project manager.
• Provide procurement market and preferred supplier information at an early stage to optimize supplier selection, internal workflows and processes
• Plan for each project, in line with the construction schedule keeping in mind the delivery periods and approvals by architect / consultants / quality engineer.
• Rate analysis of the key items & pre tender estimates.
• Ensure that mitigation of procurement risks, changes to original scope of supply and potential claims are defined & covered in valid contracts.
• Issue purchase orders on time so as to ensure delivery as per site requirements.
• Follow up on deliveries in transit/part deliveries to ensure that materials reach on time
• Evaluate the performance of suppliers on all relevant parameters impacting project delivery.
Report and recommend corrective actions
• Carry out the corrective and preventive actions based on discussion and decision on performance evaluation
• Synchronize the purchase process with the ERP system. Constantly review the effectiveness of the system and suggest ways to streamline and improve
• Constantly strive to enhance professional and interpersonal skills
• Develop and maintain cordial and professional relationships with internal and external stakeholders

Desired Candidate Profile
•Bachelor’s degree /architectural engineering or equivalent education will be preferred.
• 4 to 7 years of work experience in Commercial Furniture Industry
• Familiar with FFE items and cost and basic Knowledge of the same.
• Should have a good awareness of technical specifications in realty projects. Hands-on experience & knowledge of material specifications.
• Should possess good networking in the industry among vendors that facilitates quick response.
• Should have exposure to working in a system-driven environment.
• Should be computer literate with operational skills in MS Office, communication through internet, standard software and ERP.
•Hands on experience in Excel will be preferred.