Senior Import Operations Officer

Senior Officer – Import Operations

• Own the complete vendor invoice lifecycle from bill tracking to payment coordination, ensuring compliance and turnaround timelines. 
• Lead PO‑wise follow‑ups with vendors, plants, forwarders, CHAs, and internal stakeholders to minimize delays and escalations.
• Coordinate independently with plants, purchase, and finance teams for GRN posting, approvals, and PR/PO creation in no‑PO or conditional cases. 
• Manage interactions with ABEX and payment teams, issue payment advice, and ensure timely sharing of TDS certificates with vendors. 
• Perform vendor‑wise ledger reconciliation, resolve disputes independently, and conduct periodic vendor compliance and performance reviews.

Import Operations

• Coordinate with import forwarders & CHA for container arrival, BOE filing, duty payment, and delivery planning.
• Check import documents—BL, Invoice, Packing List, COO, Insurance, etc.—and ensure compliance with Incoterms (DAP/CIP/FOB).
• Track shipment movement, send reminders for pending documents, and ensure timely customs clearance.
• Follow up for Factory De-stuffing Bond / Indemnity Bond / Insurance requirements for import consignments.
• Ensure timely approvals and documentation for import payment processing (advance, against BL, LC if applicable).
• Maintain import tracker (ETA, duty, delivery, delays, detention, demurrage, etc.).

RFQ & Procurement Support

• Float RFQs for transport, services, and import logistics as per requirement.
• Compare quotations, prepare cost comparison sheets, and highlight deviations.
• Coordinate negotiation discussions with vendors & internal stakeholders.
• Assist in PO creation/amendment based on finalised commercial terms.
• Maintain database of rates, forwarders, CHA, service providers, and vendor performance.

Skills & Competencies

• Strong knowledge of Procurement, GRN, Invoice Flow & SAP.
• Understanding of Import Operations, Incoterms, DAP/CIP/FOB, Customs Clearance.
• Good communication & vendor management skills.
• Strong follow-up attitude and ability to work with cross-functional teams.
• Proficiency in Excel, MS Office, and documentation.
• Ability to handle high-volume transactions with accuracy.

• Graduate / Post Graduate (Preferred: Commerce, Supply Chain, or Logistics discipline).
• 2–5 years of experience in Procurement / Logistics / Import Operations.
• Experience with SAP, invoice processing, and logistics coordination preferred & import process.

Experience Level

Senior Level