Receptionist / Front Office Executive

Key Responsibilities

• Welcome and assist visitors, clients, and candidates in a professional manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area, ensuring it is clean, organized, and presentable.
• Manage incoming and outgoing mail, courier services, and deliveries.
• Schedule appointments, meetings, and conference room bookings.
• Maintain visitor records and issue visitor passes.
• Coordinate with various departments to facilitate smooth communication.
• Handle basic administrative tasks such as filing, data entry, photocopying, and document management.
• Maintain office supplies inventory and coordinate replenishment.
• Support HR and Administration teams with onboarding and office-related activities.
• Respond to inquiries via phone, email, and in-person professionally.
• Ensure confidentiality of company and visitor information.

Required Qualifications

• Bachelor's degree or Diploma in any discipline.
• Freshers and experienced candidates are welcome to apply.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Basic knowledge of office equipment such as printers and scanners.

Required Skills

• Excellent verbal and written communication skills.
• Pleasant personality with a professional appearance.
• Strong interpersonal and customer service skills.
• Good organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Strong attention to detail and time management.
• Basic computer proficiency and data entry skills.

Preferred Qualifications

• Previous experience as a Receptionist, Front Office Executive, or Administrative Assistant is an advantage.
• Knowledge of office administration procedures.
• Ability to handle multiple tasks efficiently in a fast-paced environment.

Working Hours

• Monday to Saturday
• 9:30 AM – 6:30 PM (or as per company policy)

Benefits

• Competitive salary
• Career growth opportunities
• Professional work environment
• Paid leave as per company policy
• Training and skill development programs