Secretary / Executive Assistant

An Executive Assistant / Secretary provides high-level administrative support to senior management, acting as a liaison between executives, clients, and staff.

Core Job Responsibilities (JD)

• Calendar & Schedule Management: Coordinate executive schedules, prevent conflicts, and schedule meetings.
• Meeting Preparation: Prepare agendas, gather necessary documents, transcribe dictations, and record meeting minutes.
• Gatekeeping & Communication: Screen incoming calls, manage email correspondence, and act as the primary point of contact.
• Information Management: Maintain physical and digital filing systems, draft reports, and organize presentations.
• Expense Management: Process corporate expense reports, track departmental budgets, and handle procurement requests.

Key Result Areas (KRA)

KRAs define the primary focus areas where the Executive Assistant is expected to deliver value:

• Executive Support & Time Management
• Meeting & Event Coordination
• Communication & Stakeholder Management
• Information Security & Confidentiality
• Administrative & Process Efficiency