HR Executive

Job Description (JD) – HR ExecutiveJob TitleHR Executive

DepartmentHuman Resources

LocationNational Global Academy

Reporting ToHR Manager / Director

Job SummaryThe HR Executive is responsible for managing the day-to-day human resource functions of the academy, including recruitment, employee onboarding, attendance, payroll support, employee engagement, performance management, compliance, and maintaining employee records. The role ensures smooth HR operations while fostering a positive and professional work environment.

• Key ResponsibilitiesRecruitment & HiringSource, screen, and shortlist candidates for teaching and non-teaching positions.
• Schedule and coordinate interviews with department heads.
• Prepare offer letters and appointment letters.
• Coordinate joining formalities and onboarding of new employees.
• Employee OnboardingConduct induction and orientation programs for new hires.
• Ensure all employee documentation is completed and maintained.
• Explain company policies, rules, and benefits.
• Attendance & Leave ManagementMonitor daily attendance and maintain attendance records.
• Process leave applications and maintain leave balances.
• Coordinate with department heads regarding absenteeism and punctuality.
• Payroll SupportPrepare attendance and leave data for salary processing.
• Coordinate with the finance/accounts department for payroll.
• Maintain records of salary revisions and employee benefits.
• Employee Records & HR AdministrationMaintain employee files and HR documentation.
• Update HRMIS/Excel records regularly.
• Prepare employment certificates and HR-related letters.
• Ensure confidentiality of employee information.
• Performance ManagementCoordinate employee performance appraisal processes.
• Track probation confirmations and performance reviews.
• Assist in implementing employee development initiatives.
• Employee EngagementOrganize staff meetings, training sessions, and engagement activities.
• Address employee queries and provide HR support.
• Promote a positive workplace culture.
• ComplianceEnsure compliance with labor laws and organizational policies.
• Maintain statutory records and documentation.
• Support audits and compliance inspections when required.
• Required QualificationsBachelor's degree in Human Resources, Business Administration, or a related field.
• MBA/PGDM in HR is preferred.
• 1–3 years of HR experience (experience in an educational institution is preferred).
• Required SkillsExcellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Knowledge of recruitment processes and HR practices.
• Basic understanding of labor laws and statutory compliance.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to maintain confidentiality and professionalism.
• Good problem-solving and coordination skills.
• Key Performance Indicators (KPIs)Timely closure of recruitment requirements.
• Employee retention and onboarding efficiency.
• Accuracy of attendance and HR records.
• Timely payroll support.
• Employee satisfaction and engagement.
• Compliance with HR policies and statutory requirements.

Working HoursAs per academy policy.

SalaryAs per company standards and candidate experience.