Executive Assistant

Job Responsibilities:

●       Manage scheduling for the company's Director.

●       Draft, review and send communications on behalf of the company's Director.

●       Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.

●       Being the first point of contact for general communications with the Director.

●       Answer and respond to phone calls, communicate messages and information to the Director.

●       Prioritize emails and respond when necessary.

●       Coordinate travel arrangements and keep track of their itineraries.

●       Arrange corporate events to take place outside of the workplace, such as Exhibitions, fund-raising events and staff appreciation events.

●       Maintain various records and documents for the company Director.

●       Uphold a strict level of confidentiality.

●       Preparing personal bills and expenses details, memos, invoices letters, and other documents, including sensitive information.

●        Accurately recording minutes from meetings.

●       Greeting visitors and deciding if they should be able to meet with the Director.

Job Requirements:

●       Excellent written and verbal communication skills

●        Time-management skills

●        Ability to pay attention to detail

●       Ability to multitasking

●       Basic understanding of frequently used computer software and programs, such as Microsoft Office

Interpersonal skills