Account Assistant

Job Title: Accounting Assistant

Location: Bengaluru, Karnataka

Department: Accounts & Finance

Reports To: Accounts Manager / Finance Manager

Employment Type: Full-Time

• Experience:1–3 years of experience in Accounting, Finance, or a similar role.
• Experience in Manufacturing, FMCG, Pharmaceutical, Herbal, or Healthcare industries is preferred.
• Qualification: Bachelor's Degree in Commerce (B.Com), Accounting, Finance, or a related field.
• M.Com or MBA (Finance) is an added advantage.
• Knowledge of Tally Prime, Busy, SAP, or any ERP software is preferred.

Detail-oriented and organized Accounting Assistant to support the Accounts & Finance department. The ideal candidate will assist in maintaining financial records, processing invoices and payments, reconciling accounts, and ensuring compliance with accounting standards and statutory regulations.

Key Responsibilities:

1. Accounts Payable & Receivable:

• Process vendor invoices and supplier payments.
• Prepare customer invoices and follow up on outstanding payments.
• Maintain accurate records of receivables and payables.
• Reconcile vendor and customer accounts regularly.

2. Bookkeeping & Accounting:

• Record day-to-day financial transactions.
• Maintain journals, ledgers, and cash books.
• Post accounting entries accurately in the ERP/Tally system.
• Ensure proper documentation of all financial transactions.

3. Bank & Cash Reconciliation:

• Perform daily bank reconciliation.
• Maintain petty cash records.
• Monitor cash flow and report discrepancies.
• Assist in preparing bank-related documentation.

4. Payroll Support:

• Assist in payroll processing.
• Verify employee reimbursement claims.
• Maintain payroll-related records.
• Coordinate with HR for salary processing.

5. GST & Statutory Compliance:

• Assist in preparing GST returns.
• Support TDS calculations and filings.
• Maintain statutory records and documentation.
• Ensure compliance with applicable tax laws.

6. Financial Reporting:

• Assist in preparing monthly financial statements.
• Generate MIS reports.
• Prepare expense reports and cost summaries.
• Support internal and external audits.

7. Documentation & Record Management:

• Maintain accounting files and financial documents.
• Organize invoices, vouchers, and payment records.
• Ensure confidentiality of financial information.
• Archive records as per company policy.

8. Coordination:

• Coordinate with banks, auditors, vendors, and internal departments.
• Support procurement and finance teams during payment processing.
• Respond to accounting-related queries.

Required Skills:

• Accounting Principles
• Bookkeeping
• Accounts Payable & Receivable
• Bank Reconciliation
• GST & TDS Knowledge
• Invoice Processing
• Financial Reporting
• MS Excel
• Data Entry Accuracy
• Documentation & Record Keeping
• Communication Skills
• Time Management

Technical Skills:

• Tally Prime
• Microsoft Excel (Advanced)
• Microsoft Word
• Microsoft Outlook
• ERP Software (SAP/Oracle/Busy – Preferred)
• Google Workspace

Key Competencies:

• Attention to Detail
• Analytical Thinking
• Accuracy & Integrity
• Confidentiality
• Problem-Solving
• Teamwork
• Organizational Skills
• Time Management
• Accountability

Preferred Industry Experience:

• Manufacturing
• FMCG
• Pharmaceutical
• Herbal & Ayurvedic Products
• Nutraceuticals

Key Performance Indicators (KPIs):

• Accuracy of accounting entries.
• Timely processing of invoices and payments.
• Timely completion of bank reconciliations.
• Compliance with GST, TDS, and statutory requirements.
• Accuracy of financial reports.
• Timely support during audits.
• Proper maintenance of accounting records.
• Adherence to internal financial controls.