Purchase Executive

Job Summary

The Purchase Executive is responsible for procuring raw materials, packaging materials, spare parts, consumables, chemicals, and services required for smooth plant operations. The role involves vendor management, price negotiation, purchase order processing, inventory coordination, and ensuring timely delivery while maintaining quality and cost efficiency.

Key Responsibilities

• Source and procure materials as per approved purchase requisitions.
• Prepare and issue Purchase Orders (POs) in ERP/software.
• Obtain quotations from multiple vendors and perform comparative analysis.
• Negotiate prices, payment terms, delivery schedules, and contracts.
• Develop and maintain strong relationships with existing and new suppliers.
• Ensure timely delivery of materials to avoid production interruptions.
• Coordinate with Stores, Production, Maintenance, Quality, and Finance departments.
• Monitor inventory levels and initiate purchases based on reorder levels.
• Procure raw materials, packaging materials, chemicals, engineering spares, electrical items, consumables, and office supplies.
• Follow up with vendors regarding pending deliveries and order status.
• Resolve supplier-related issues, including quality concerns and shortages.
• Maintain accurate procurement records and documentation.
• Evaluate supplier performance based on quality, delivery, pricing, and service.
• Identify opportunities for cost reduction and process improvement.
• Ensure compliance with company procurement policies and audit requirements.
• Prepare daily, weekly, and monthly purchase reports and MIS.

Required Qualifications

• Bachelor's Degree in Commerce, Business Administration, Engineering, Supply Chain Management, or a related field.
• 1–3 years of experience in procurement or purchasing, preferably in a manufacturing industry.
• Freshers with strong analytical skills may also be considered.

Required Skills

• Strong negotiation and vendor management skills.
• Knowledge of procurement processes and supply chain management.
• Proficiency in Microsoft Excel and ERP software (SAP, Oracle, Tally, or similar).
• Good analytical and decision-making abilities.
• Excellent communication and interpersonal skills.
• Strong documentation and organizational skills.
• Ability to work under pressure and meet deadlines.
• Knowledge of GST, invoices, and basic commercial terms is preferred.

Key Performance Indicators (KPIs)

• Purchase cost savings achieved.
• On-time delivery of materials.
• Vendor performance and responsiveness.
• Purchase Order processing turnaround time.
• Inventory availability without stock-outs.
• Reduction in emergency purchases.
• Procurement accuracy and documentation compliance.
• Supplier development and alternate vendor creation.

Preferred Experience

• Experience in FMCG, Beverage, Food Processing, PET Packaging, Pharmaceutical, or Manufacturing industries.
• Familiarity with procurement of engineering spares, packaging materials, chemicals, and maintenance consumables.

Working Conditions

• Full-time, plant-based role.
• Coordination with vendors, warehouse, production, maintenance, and finance teams.
• Occasional travel for supplier visits and vendor audits, if required.