Accountant

Job Purpose

The Accountant will be responsible for managing billing, sales entries, collections, payments, GST, and daily accounts, ensuring accurate financial records, timely collections, and cash flow discipline.

This role directly impacts company profitability, working capital, and control over receivables.

Key Responsibilities

1. Billing & Sales Accounting

• Prepare and issue sales invoices to schools, dealers & distributors
• Ensure correct GST, HSN codes, discounts, and pricing
• Maintain party-wise sales ledger
• Track order vs invoice vs dispatch reconciliation
• Share invoices with customers on time

2. Collection & Payment Follow-ups

• Maintain outstanding receivables list (party-wise, age-wise)
• Call and follow up with clients for timely payment
• Send payment reminders, statements & confirmations
• Coordinate with sales team for collection
• Update payment receipts in accounting software

3. Receipts & Bank Management

• Record:
• 
  
• Cash receipts
• Cheques
• NEFT / UPI / RTGS
• 
  
• Match bank statement with books (Bank Reconciliation)
• Deposit cheques & follow up for clearance
• Maintain daily cash book

4. Purchase & Expense Accounting

• Enter:
• 
  
• Fabric purchase bills
• Stitching, job work, dyeing, printing bills
• Office and factory expenses
• 
  
• Track vendor payables
• Ensure bills are approved before payment

5. GST & Compliance

• Upload sales & purchase data for:
• 
  
• GSTR-1
• GSTR-3B
• 
  
• Track input tax credit (ITC)
• Reconcile GST portal with books
• Coordinate with CA for returns & audits

6. Inventory & Cost Tracking

• Maintain stock entries (fabric, garments, accessories)
• Track:
• 
  
• Opening stock
• Production
• Dispatch
• 
  
• Assist in costing of garments

7. Reports to Management

Daily:

• Sales report
• Collection report
• Cash & bank balance

Weekly:

• Outstanding report
• Expense summary

Monthly:

• Profit & loss summary
• GST summary
• Party ledger