Billing Manager

Location: Vikhroli, Mumbai

Employment Type: Full-Time

About Us- Vijay Travels is a trusted mobility solutions company with over 35 years of experience in providing employee transportation, vehicle rental, corporate mobility, and government transport services. We manage a fleet of over 800 vehicles and serve leading government departments and corporate clients across Maharashtra.

We are looking for a detail-oriented and proactive Billing Manager to lead our billing operations and ensure accurate, timely invoicing while coordinating with operations, clients, and the accounts team.

• Key ResponsibilitiesPrepare and submit monthly invoices to government and corporate clients.
• Verify log sheets, duty slips, GPS records, overtime hours, kilometer readings, and supporting documents before billing.
• Ensure billing complies with contract terms, work orders, purchase orders, and client agreements.
• Coordinate with the operations team to resolve discrepancies before invoice submission.
• Maintain billing schedules and ensure invoices are submitted within client timelines.
• Track pending invoices, payment status, and outstanding receivables.
• Follow up with clients regarding invoice acknowledgements and payment-related queries.
• Prepare billing MIS reports, revenue reports, and client-wise billing summaries.
• Reconcile billed amounts with contracts and identify revenue leakage.
• Maintain proper documentation for audits and client inspections.
• Work closely with the finance and accounts teams for payment reconciliation.
• Record invoices and maintain billing data in Tally Prime.
• Recommend process improvements to reduce billing errors and improve turnaround time.
• Required QualificationsBachelor's degree in Commerce, Finance, Accounting, Business Administration, or a related field.
• 3–7 years of billing experience in transport, logistics, facility management, manpower, or service industries.
• Strong knowledge of GST, TDS, invoice documentation, and commercial billing processes.
• Advanced proficiency in Microsoft Excel (Pivot Tables, XLOOKUP, INDEX-MATCH, SUMIFS, etc.).
• Hands-on experience with Tally Prime.
• Experience working with large datasets and MIS reporting.
• Excellent analytical, communication, and organizational skills.
• Ability to manage multiple client accounts and work under deadlines.
• Preferred ExperienceExperience handling government contracts, GeM, airports, PSU, or public sector billing.
• Knowledge of fleet management and transport billing.
• Experience using Tally Prime for accounting, invoicing, and reconciliation.
• Key SkillsBilling Management
• GST & Tax Compliance
• Tally Prime
• Microsoft Excel (Advanced)
• MIS Reporting
• Data Analysis
• Client Coordination
• Documentation Management
• Revenue Reconciliation
• Attention to Detail
• Time Management
• Team Coordination
• Problem Solving
• What We OfferCompetitive salary based on experience.
• Opportunity to work with one of Mumbai's established mobility service providers.
• Career growth and leadership opportunities.
• Exposure to large-scale government and corporate transport operations.
• Supportive and collaborative work environment.