Operation Executive

Job TitleOperations Executive Department: Operations & Strategy

Reports To: Founder / Chief Operating Officer (COO)

Employment Type: Full-Time

Experience: 0–3 Years (Freshers with exceptional organizational skills may apply)

Salary: ₹30,000 per month

About the RoleThe Operations Coordinator is responsible for ensuring the smooth execution of day-to-day operations across the organization. They coordinate between departments, assign and monitor tasks, track project progress, facilitate communication, and ensure deadlines are met. The role also supports recruitment and basic HR operations to help the organization grow efficiently.

This position acts as the operational backbone of the company, ensuring that plans created by leadership are executed seamlessly.

• Key Responsibilities1. Operations CoordinationCoordinate daily operations across all departments.
• Ensure projects move according to planned timelines.
• Monitor execution and identify operational bottlenecks.
• Maintain overall workflow across teams.
• Follow up with departments to ensure timely completion of work.
• Escalate delays or blockers to leadership.
• Prepare daily, weekly, and monthly operational reports.
• 2. Project & Task ManagementCreate and assign tasks to team members.
• Prioritize work according to project requirements.
• Track task completion and pending activities.
• Review completed work before submitting it to leadership.
• Maintain task dashboards using project management tools.
• Ensure every task has clear ownership and deadlines.
• Coordinate cross-functional work between departments.
• 3. Research Team CoordinationAssign research topics based on project priorities.
• Track research progress and timelines.
• Review research submissions for completeness and formatting.
• Coordinate with Research Analysts to resolve issues.
• Ensure documentation is organized and accessible.
• Maintain research trackers and project records.
• 4. Data & Documentation ManagementMaintain operational documentation.
• Organize project files and records.
• Update internal databases and trackers.
• Prepare summaries and progress reports.
• Ensure information is properly documented for future reference.

5. Recruitment & HR SupportAlthough this is not a dedicated HR position, the Operations Coordinator will assist with recruitment and people operations.

Responsibilities include:

• Post job openings.
• Screen resumes.
• Contact shortlisted candidates.
• Schedule interviews.
• Coordinate interview panels.
• Conduct initial HR screening calls.
• Follow up with candidates.
• Coordinate onboarding.
• Maintain employee records.
• Track attendance and leave.
• Assist in employee engagement activities.
• 6. Communication & CoordinationSchedule meetings.
• Prepare meeting agendas.
• Record meeting minutes.
• Track action items.
• Follow up with responsible team members.
• Ensure smooth communication across departments.
• Coordinate with external vendors or partners when required.

Daily ResponsibilitiesEvery day, the Operations Coordinator should:

• Review project status.
• Assign new tasks.
• Follow up on pending work.
• Coordinate with Research Analysts and Data Analysts.
• Monitor deadlines.
• Schedule interviews if required.
• Conduct HR screening calls.
• Update project trackers.
• Prepare progress reports.
• Escalate critical issues to leadership.
• Required SkillsOrganizational SkillsExcellent planning and coordination.
• Strong time management.
• Attention to detail.
• Ability to manage multiple priorities.
• CommunicationExcellent verbal and written English.
• Professional communication with candidates and employees.
• Strong interpersonal skills.
• Technical SkillsMicrosoft Excel
• Microsoft Word
• Google Workspace
• Notion / ClickUp / Trello / Jira (preferred)
• Google Calendar
• Google Sheets
• Personal QualitiesHighly organized
• Responsible
• Proactive
• Detail-oriented
• Solution-focused
• Calm under pressure
• Able to work independently
• Quick learner

Key Performance Indicators (KPIs)The Operations Coordinator will be evaluated on:

• 95%+ tasks completed on time.
• Daily project tracker updated without fail.
• Zero missed interview schedules.
• Weekly operational reports submitted on time.
• Timely coordination between departments.
• Reduced project delays through proactive follow-up.
• Successful onboarding of new employees.
• Accurate documentation and record management.