Accounts Executive

Job Description (JD) – Accounts Executive (Automobile Industry)

Position: Accounts Executive

Department: Accounts & Finance

Location: Pune Station / Chinchwad

Reporting To: Accounts Manager

Job Summary

The Accounts Executive is responsible for managing daily accounting operations, maintaining financial records, processing payments and receipts, preparing reports, and ensuring compliance with statutory requirements. The role supports the smooth financial functioning of the dealership/business.

Key Responsibilities

1. Accounting & Bookkeeping

· Maintain day-to-day accounting transactions in ERP/Tally.

· Prepare and post journal entries, receipts, payments, and contra entries.

· Reconcile bank accounts, cash accounts, and ledger balances.

· Maintain accurate records of all financial transactions.

2. Accounts Payable & Receivable

· Process vendor invoices and ensure timely payments.

· Monitor customer outstanding balances and follow up for collections.

· Verify invoices, purchase orders, and supporting documents.

· Prepare aging reports for receivables and payables.

3. Dealership Accounting

· Verify vehicle purchase invoices and stock accounting.

· Monitor customer advances, loan disbursements, and insurance-related accounting.

· Reconcile OEM and dealer incentive accounts.

4. GST & Statutory Compliance

· Assist in GST data preparation and reconciliation.

· Verify input tax credit and GST returns data.

· Maintain records required for audits and statutory compliance.

· Support TDS calculations and related documentation.

5. Financial Reporting

· Prepare daily, weekly, and monthly MIS reports.

· Assist in monthly closing activities.

· Generate reports on sales, collections, expenses, and profitability.

· Support internal and external audits.

Required Qualifications

· B.Com / M.Com / MBA Finance.

· 2–5 years of experience in Accounts, preferably in the automobile industry.

· Knowledge of GST, TDS, and accounting principles.

· Experience in Tally ERP, dealership management software.

· Proficiency in MS Excel (Pivot Tables, VLOOKUP, MIS Reporting).

Required Skills

· Strong accounting and analytical skills.

· Attention to detail and accuracy.

· Good communication and coordination skills.

· Ability to work under deadlines.

· Knowledge of dealership accounting processes.

Key Performance Indicators (KPIs)

· Accuracy of accounting entries.

· Timely vendor payments and customer collections.

· Bank reconciliation completion within timelines.

· GST and statutory compliance adherence.

· Timely submission of MIS reports.

· Reduction in outstanding receivables.

Salary Range

(Depending on experience and qualifications)