Office Assistant

We are looking for a reliable, organised, and proactive Office Assistant to join our team. This is a long-term role for someone who enjoys handling office administration, coordinating with customers, and keeping daily operations running smoothly.

Key Responsibilities

- Prepare quotations, proforma invoices, tax invoices, delivery challans and other business documents.

- Handle customer inquiries over phone, WhatsApp and email in a professional manner.

- Follow up with customers regarding quotations, payments and order status.

- Coordinate with the production team to provide customers with accurate delivery updates.

- Maintain customer records and company documentation.

- Prepare reports and maintain office files, both digital and physical.

- Coordinate with transporters, vendors and suppliers when required.

- Assist with purchase orders, dispatch documentation and other administrative work.

- Perform general office administration and support day-to-day operations.

Required Skills

- Good spoken and written English. Knowledge of Hindi and Kannada is an advantage.

- Comfortable speaking with customers and handling professional communication.

- Good computer skills, including Microsoft Excel, Word and email.

- Ability to learn new software quickly.

- Strong attention to detail and accuracy.

- Good organisational and time management skills.

- Ability to work independently and take ownership of assigned tasks.

- Honest, dependable and willing to learn.

We value accuracy, responsibility and initiative. We are looking for someone who checks their own work before submitting it, communicates clearly, follows through on commitments, and is comfortable handling multiple responsibilities without constant supervision.