HR And Admin Officer

Job Description: HR Executive & Founder’s AssistantCompany: GS ManageXpert Software Solution LLP

Location: A-5, Block A, Sector 3, Noida, Uttar Pradesh 201302

Job Type: Full-time, Work from Office

Salary: ₹25,000 – ₹35,000 per month

Reporting To: Founder / Management

About the RoleWe are looking for a responsible and well-organized HR Executive & Founder’s Assistant who can handle complete HR operations, payroll coordination, attendance management, PF/ESI compliance, KPI/KRA tracking, employee management, and day-to-day assistance to the Founder.

The candidate should be disciplined, professional, good with follow-ups, and capable of managing employees, reports, schedules, HR records, and internal coordination.

• Key Responsibilities1. HR Operations & Employee ManagementManage daily HR operations and employee coordination.
• Maintain employee records, joining documents, ID proofs, salary details, bank details, and HR files.
• Handle employee onboarding, joining formalities, induction, and exit formalities.
• Track employee attendance, leaves, late marks, working hours, and office discipline.
• Coordinate with team leaders and managers regarding employee performance and issues.
• Ensure employees follow company policies, office rules, dress code, attendance rules, and work discipline.
• Handle employee queries related to attendance, salary, leaves, HR policies, PF, and ESI.
• Support hiring, interview scheduling, candidate follow-ups, and joining coordination.
• 2. Payroll & Attendance ManagementPrepare monthly payroll data based on attendance, leaves, deductions, overtime, incentives, and penalties.
• Verify employee working days, leave records, late marks, and salary deductions.
• Coordinate salary processing with the accounts/management team.
• Maintain payroll sheets and employee salary records.
• Track employee salary changes, increments, deductions, and approvals.
• Handle payroll-related queries professionally and maintain confidentiality.
• Ensure payroll data is accurate and submitted on time every month.
• 3. PF / ESI ComplianceMaintain employee PF and ESI records.
• Collect and verify required employee documents such as Aadhaar, PAN, bank details, nominee details, and joining forms.
• Coordinate with accounts/consultant for PF and ESI registration, monthly filing, and compliance.
• Track PF/ESI deductions and coordinate with payroll before salary processing.
• Ensure all eligible employees are added to PF/ESI as per company policy and applicable rules.
• Maintain proper records for audits, inspections, and compliance requirements.
• Handle employee queries related to PF, ESI, salary deductions, and statutory benefits.
• 4. KPI / KRA & Performance TrackingPrepare and maintain KPI and KRA records for employees and teams.
• Track daily, weekly, and monthly employee performance.
• Coordinate with managers for performance reports and productivity updates.
• Identify low-performing employees and report to management.
• Help create performance improvement plans where required.
• Maintain performance records for appraisal, incentives, warnings, and management review.
• Ensure every employee has clear responsibilities, targets, and reporting structure.
• 5. Founder’s Assistant ResponsibilitiesAssist the Founder with daily follow-ups, task tracking, and internal coordination.
• Prepare reports, summaries, reminders, and updates for management.
• Coordinate between departments and ensure assigned work is completed on time.
• Maintain task lists, meeting notes, employee updates, and pending work reports.
• Follow up with employees and managers on behalf of the Founder.
• Support the Founder in HR, operations, reporting, office management, and administrative work.
• Maintain confidentiality of company, employee, client, and management information.
• 6. Office Administration & CoordinationSupport daily office administration and employee coordination.
• Maintain office discipline, attendance timing, cleanliness coordination, and basic staff management.
• Coordinate with departments for schedules, rosters, reports, and employee availability.
• Help prepare notices, warning letters, confirmation letters, offer letters, and HR communication.
• Ensure company policies and instructions are properly communicated to employees.
• Maintain proper documentation for all HR and admin activities.
• Required SkillsGood knowledge of HR operations, payroll, attendance, PF, ESI, KPI, and KRA.
• Strong Excel / Google Sheets skills.
• Good communication and follow-up skills.
• Ability to manage employees professionally and firmly.
• Good reporting and coordination skills.
• Strong sense of discipline, confidentiality, and responsibility.
• Ability to work directly with the Founder and handle pressure.
• Basic understanding of Indian HR compliance and employee documentation.
• Good drafting skills for HR emails, notices, letters, and internal messages.
• Preferred Experience1–3 years of experience in HR, payroll, employee management, admin, or founder’s office support.
• Experience in attendance management, salary sheets, PF/ESI coordination, KPI/KRA tracking, and employee documentation.
• Experience as an HR Executive, HR Assistant, Admin Executive, Payroll Executive, or Founder’s Assistant will be preferred.
• QualificationGraduate in any field.
• MBA HR or HR certification will be an added advantage but is not mandatory.
• Practical HR, payroll, and employee management experience will be preferred.
• Working ConditionsWork from office only.
• Must be punctual, disciplined, and professional.
• Must be comfortable handling employees and following up strictly.
• Must be comfortable working directly with the Founder and management.
• Must maintain confidentiality of employee, salary, payroll, and company data.

Job SummaryWe are hiring an HR Executive & Founder’s Assistant who can manage payroll, attendance, PF/ESI compliance, KPI/KRA tracking, employee management, hiring coordination, HR documentation, and daily founder-level follow-ups.

The salary range for this role is ₹25,000 to ₹35,000 per month, depending on experience, skills, and interview performance.