Back Office Executive

Key Responsibilities:

1. Prepare Quotations:

o Prepare accurate and timely quotations with support from team members and vendors.

o Ensure pricing, technical details, and commercial terms are properly aligned.

2. Maintain Registers:

o Maintain and update the Master Quotation Register and Master Order Register for tracking and reference.

3. Vendor Development:

o Identify and develop new vendors based on company product requirements under the guidance of the Director.

o Evaluate vendor capability, pricing, quality, and delivery timelines.

4. MS Office Proficiency:

o Should possess excellent skills in MS Excel, Word, PowerPoint, and documentation handling.

5. MD Calendar & Coordination:

o Maintain the Managing Director’s daily calendar, handle follow-ups, and update customer-related actions promptly.

6. Quotation Submission & Follow-Up:

o Submit quotations to customers and regularly follow up for updates, approvals, or clarifications.

7. Weekly Reporting:

o Provide weekly updates to the Director regarding:

 Vendor queries

 Quotation follow-up status

 Customer communication

 Payment-related updates

8. Payment Follow-Up:

o Coordinate with customers to ensure payments are received as per agreed terms and resolve any payment issues.

9. Customer Communication:

o Maintain professional communication with customers regarding orders, technical queries, delivery schedules, and support.

10. Documentation & Filing:

       Ensure proper documentation, filing, and record-keeping of quotations, purchase orders, and vendor correspondence.