Export Documentation Executive

Job Title: Export Documentation Executive – Food Industry

We are looking for an Export Documentation Executive with working knowledge of export documentation, shipping procedures, customs, CHA coordination, and food/agri product compliance.

Key Responsibilities:

• Prepare export documents such as commercial invoice, packing list, shipping instructions, VGM, checklist, and declaration forms.
• Coordinate with CHA, freight forwarders, shipping lines, transporters, inspection agencies, and customers.
• Handle documents related to shipping bill, bill of lading, certificate of origin, phytosanitary certificate, fumigation certificate, health certificate, and insurance.
• Ensure accuracy of HS codes, product description, quantity, weight, container details, buyer details, and Incoterms.
• Track container movement, vessel schedules, stuffing, gate-in, and sailing updates.
• Prepare and verify documents for food/agri exports, including FSSAI, APEDA, spice board, organic/NOP/NPOP, COA, and lab reports where applicable.
• Coordinate for third-party inspection, sampling, testing, and pre-shipment documentation.
• Maintain records for LUT, GST export compliance, e-way bills, ARE-1/other declarations, and export incentives if applicable.
• Share complete document sets with customers, banks, CHA, and internal teams on time.
• Maintain shipment files, MIS reports, and follow up for BL, EGM, payment documents, and proof of export.

Requirements: Graduate with 1–3 years of export documentation experience, preferably in food, FMCG, agri commodities, spices, seeds, or psyllium. Good knowledge of Excel, email communication, export portals, customs procedures, and coordination with CHA/freight forwarders.