Office Admin

Position: Admin Executive

Company: V-Maker

Location: Ahmedabad, Gujarat

Employment Type: Full-Time

Experience: 1–5 Years

Salary: ₹12,000 – 18,000 per month (Based on Experience & Skills)

About V-Make is a leading Architecture, Interior Design, Engineering, Building Approval, and Project Consultancy firm. We are looking for a proactive, organized, and customer-focused Admin Executive who can efficiently manage office administration, customer coordination, documentation, tele calling, and basic accounts-related activities.

• Key ResponsibilitiesAdministration & Office Management
• Handle day-to-day office administration activities.
• Maintain office records, documents, and files systematically.
• Manage physical and digital filing systems.
• Track project documents, agreements, quotations, invoices, and client records.
• Coordinate with internal departments for smooth workflow management.
• Customer CoordinationAct as the primary point of contact between customers and the company.
• Coordinate with clients regarding project updates, documentation, payments, and appointments.
• Handle customer inquiries professionally through phone calls, WhatsApp, email, and in-person meetings.
• Maintain strong customer relationships and ensure timely follow-ups.
• Internal Staff CoordinationCoordinate with Architects, Civil Draughtsmen, Engineers, Designers, and Management Team.
• Monitor task progress and follow up with team members regarding project timelines.
• Schedule meetings, appointments, and site visits.
• Prepare and maintain daily reports and status updates.
• Telecalling & Follow-UpMake outbound calls to prospective and existing customers.
• Follow up on leads, inquiries, pending documents, quotations, and payments.
• Maintain customer databases and call records.
• Support sales and marketing activities through telecalling and customer engagement.
• Quotation & DocumentationPrepare quotations, proposals, work orders, and service agreements.
• Assist in preparing project-related documentation.
• Maintain records of quotations submitted and their status.
• Ensure accurate and timely documentation.
• Accounts & Billing SupportMaintain basic accounting records.
• Generate invoices and payment follow-up reports.
• Record expenses and maintain payment records.
• Coordinate with accountants for GST, billing, and financial documentation.
• Handle petty cash management and administrative expenses.
• Gujarati Typing & Official CorrespondencePerform Gujarati and English typing work accurately.
• Draft letters, notices, applications, and official communications.
• Prepare documents required for municipal approvals and office administration.
• Maintain proper records of correspondence and submissions.
• Required SkillsAdministrative SkillsOffice Administration
• Customer Relationship Management
• Documentation & Filing
• Follow-Up Management
• Team Coordination
• Telecalling & Communication
• Technical SkillsGujarati Typing (Mandatory)
• English Typing
• Microsoft Excel
• Microsoft Word
• Google Sheets
• Google Docs
• Email Management
• Internet Research
• Accounts KnowledgeBasic Accounting Principles
• Invoice Preparation
• Payment Follow-Up
• Expense Tracking
• Basic GST & Billing Knowledge
• Educational QualificationB.Com
• BBA
• Diploma in Administration
• Any Graduate

(Commerce background will be preferred.)

• Preferred Candidate ProfileStrong Gujarati Typing Skills
• Excellent Communication in Gujarati, Hindi, and Basic English
• Good Computer Knowledge
• Customer-Friendly Attitude
• Ability to Handle Multiple Responsibilities
• Strong Organizational Skills
• Positive and Professional Personality
• Ability to Work Independently and in a Team Environment
• Key Performance Indicators (KPIs)Customer Follow-Up Efficiency
• Timely Quotation Preparation
• Accuracy of Documentation
• Filing & Record Management
• Internal Team Coordination
• Telecalling Performance
• Payment Follow-Up Success Rate
• BenefitsStable Long-Term Career Opportunity
• Professional Growth and Learning
• Performance-Based Incentives
• Supportive Work Environment
• Exposure to Architecture, Interior Design & Engineering Industry