Personal Secretary

Job Title: Back Office Executive & Secretary to the DirectorJob SummaryWe are looking for a highly organized, trustworthy, and proactive Back Office Executive & Secretary to the Director. The ideal candidate will handle day-to-day administrative operations, provide executive support to the Director, maintain confidential records, coordinate with internal departments, and ensure smooth office functioning.

• Key Responsibilities
• 
  
• Executive & Secretarial SupportManage the Director's calendar, appointments, and meetings.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, minutes, and follow-up action points.
• Screen phone calls, emails, and correspondence on behalf of the Director.
• Draft letters, emails, reports, presentations, and other business documents.
• Maintain complete confidentiality of sensitive business information.
• Arrange travel, accommodation, and itineraries for the Director when required.
• Back Office OperationsMaintain physical and digital filing systems.
• Prepare quotations, invoices, purchase orders, and other business documents.
• Coordinate with accounts, marketing, admissions, and other departments.
• Maintain customer, vendor, and student records accurately.
• Handle document verification and data entry.
• Ensure timely submission of reports and MIS.
• Maintain office supplies and coordinate with vendors.
• Coordination & CommunicationFollow up with clients, vendors, and internal teams.
• Coordinate with staff for task completion and deadlines.
• Maintain records of meetings and project updates.
• Support HR and administration activities whenever required.
• DocumentationMaintain confidential files and company records.
• Prepare daily, weekly, and monthly reports.
• Organize contracts, agreements, and important documents.
• Ensure proper documentation and record management.
• Required SkillsExcellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Good knowledge of MS Office (Word, Excel, PowerPoint).
• Ability to prepare professional emails and reports.
• High level of confidentiality and professionalism.
• Good follow-up and coordination skills.
• Time management and problem-solving abilities.
• Basic knowledge of internet, email management, and online documentation.
• Preferred QualificationsGraduate in any discipline (B.Com, BBA, BA, or equivalent).
• 1–3 years of experience in administration, back office, or executive secretary roles.
• Freshers with excellent communication and organizational skills may also apply.
• Preferred QualitiesPositive attitude and willingness to learn.
• Professional appearance and etiquette.
• Ability to work independently and under pressure.
• Strong attention to detail.
• Honest, reliable, and disciplined.
• Working HoursFull-time
• Monday to Saturday
• SalarySalary will be based on qualifications, skills, and experience.