Accountant Cum Office Assistant

Founded in 2003, ESMSYS (Enterprise Service Management System) is a global holding company offering a diverse range of consulting and marketplace services. We have registered operations in India, ESMSYS leverages innovation, technology, and entrepreneurial agility to deliver solutions across various industries, including real estate, finance, immigration, IT, and healthcare.

At ESMSYS, the mission is to empower individuals and businesses through technology, streamlined processes, and customer-centric solutions, enabling them to thrive in a competitive global landscapeJob Summary

We are looking for a detail-oriented and organized Admin cum Accountant to manage day-to-day administrative operations along with basic accounting and vendor coordination activities. The ideal candidate should be proactive, reliable, and capable of handling multiple responsibilities efficiently.

• Roles & Responsibilities

1. General Administration

Manage daily office operations, ensuring cleanliness, upkeep, and smooth functioning.

• Maintain and organize physical and digital records, files, and documents.
• Handle incoming and outgoing correspondence (emails, couriers, letters).
• Procure and manage office supplies and ensure proper maintenance of equipment.
• Coordinate with vendors/service providers for office maintenance and utilities.
• Oversee facility management, including housekeeping and safety compliance.
• Act as a communication bridge between departments for smooth workflow.

2. Finance & Vendor CoordinationHandle vendor queries related to billing and statements.

• Manage petty cash and employee reimbursements (including travel/mileage).
• Ensure timely invoicing and follow-up on client payments.
• Maintain basic accounting records and support finance-related documentation.

3. Travel & Event ManagementArrange travel bookings, hotel accommodations, and itineraries.

• Coordinate logistics for meetings, events, and internal activities.

4. Compliance & ConfidentialityEnsure adherence to company policies and administrative procedures.

• Maintain confidentiality of company and employee information.
• Assist in updating administrative policies and processes.

5. Other ResponsibilitiesRespond to internal queries and provide administrative support.

• Assist managers and supervisors with day-to-day tasks as required.
• Key RequirementsBachelor’s degree in Commerce, Business Administration, or related field.
• 1–4 years of experience in administration and/or accounting roles.
• Basic knowledge of accounting principles (Tally/Excel preferred).
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Preferred SkillsExperience in vendor management and billing processes.
• Ability to handle confidential information with integrity.
• Problem-solving attitude and attention to detail.