Administrative Executive - Payables and Facilities Support

Admin payable executive

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Group Administration: The group administration function manages and oversees group-wide administrative operations, ensuring efficiency, compliance, and seamless coordination across all business functions.

Job Purpose: The Team Member - Admin plays a key role in supporting Admin Operations consists of range of administrative tasks under the leadership of Site Admin Lead. This role serves as a point of contact with service partners, ensure proper record-keeping, and assist with facility operations. The role also involves overseeing service partner activities, coordination for site events, and ensuring timely service delivery. Additionally, the Team Member - Admin contribute in sustaining admin operations with utmost employee satisfaction.

Daily Administrative Support:

• Support in the administrative operations by managing routine administrative tasks such as coordinating meetings, managing schedules, and handling correspondence.

Vendor Coordination:

• Liaise with vendors for routine service deliveries and ensure the timely completion of services while reporting any discrepancies to the Site Admin Lead or Head.

Documentation and Record-Keeping:

• Maintain accurate records of operational activities, including service contracts, invoices, and compliance documents, ensuring all records are organized and accessible.

Facilities Assistance:

• Support the maintenance and upkeep of site facilities, assisting with minor facility-related tasks and reporting larger issues to the Site Admin Lead or Head for resolution.

Budget Tracking:

• Assist in monitoring and tracking the budget at the site level by documenting expenses and ensuring that all administrative costs remain within the allocated budget.

Employee Assistance:

• Provide administrative support to employees on-site by handling queries, addressing basic concerns, and ensuring a smooth experience for employees with site-related services.

Service Delivery Monitoring:

• Assist in tracking and ensuring the timely delivery of services (e.g., cleaning, maintenance, etc.), reporting delays or issues to the Site Admin Lead or Head.

Event and Meeting Coordination:

• Coordinate on-site meetings, events, and training sessions, ensuring all logistical arrangements are in place, such as room bookings, catering, and equipment.

Operational Reporting:

• Prepare regular reports on day-to-day site operations, service delivery, and other administrative functions, and provide insights for continuous improvements.

Key Stakeholders - Internal:

• Group Admin Head
• Group Admin Governance Team
• Bu / Site CPO
• Business Head/CEO
• BU/Site Admin Heads
• Security Heads
• HSE Head
• Site CPrO

Key Stakeholders - External:

• Service Partners
• Local Government Bodies

 

Educational Qualification:

• Bachelor's degree in Business Administration, Facilities Management, or related field
• MBA or Master's in Facilities Management preferred
• Certifications in IFMA or BIFM in Facilities Management preferred

Work Experience (Range of years):

• 5+ years of experience in corporate administration or facilities management
• 3-5 years of leadership experience managing large facilities and cross-functional collaborations and budgets for large organizations

Experience Level

Executive Level