Assistant Manager - HR Shared Services (Payroll Operations)

Assistant Manager - HR Shared Services

 

Payroll Input Validation & Coordination

• Collect, validate, and consolidate payroll inputs received from internal stakeholders (HR, Operations, Finance, Site HR, etc.)
• Ensure accuracy, completeness, and adherence to approved payroll policies before sharing inputs with the payroll service provider
• Validate employee master data, earnings, deductions, incentives, recoveries, and one-time payments
• Share finalized and approved payroll inputs with the outsourced payroll partner within defined timelines
• Act as the single point of contact for payroll input-related clarifications and corrections

Payroll Processing Oversight

• Coordinate with the payroll vendor during payroll processing cycles
• Review payroll outputs, exception reports, and variance reports received from the payroll partner
• Validate payroll registers, paysheets, and statutory calculations prior to payroll sign-off
• Ensure adherence to payroll calendars, SLAs, and internal control requirements

Final Settlement (F&F) Management

• Manage end-to-end final settlement processing for exiting employees
• Validate F&F inputs including salary, leave encashment, incentives, recoveries, and statutory deductions
• Coordinate with internal teams and the payroll partner to ensure timely F&F processing
• Ensure accuracy of F&F statements and obtain necessary approvals
• Oversee F&F disbursement and confirm timely payment to employees

Disbursement & Compliance

• Coordinate payroll and F&F disbursement with Finance and payroll partner
• Ensure salary and F&F payments are released accurately and on time
• Support reconciliation of payroll-related payments and resolve discrepancies
• Ensure compliance with statutory requirements, internal policies, and audit guidelines

Stakeholder Management & Reporting

• Liaise with HR, Finance, IT, Site HR, and payroll service provider for payroll-related matters
• Address employee payroll and F&F queries within defined TATs
• Prepare and share payroll MIS, validation reports, and dashboards
• Support internal and external audits by providing payroll data and documentation

 

• Graduate / Postgraduate in HR, Commerce, Finance, or related field
• Relevant experience in payroll operations, HR SSC, or outsourced payroll management preferred

 

Skills & Competencies

• Strong knowledge of payroll processes in an outsourced environment
• High attention to detail and strong validation skills
• Good understanding of final settlement processes and statutory requirements
• Ability to manage multiple stakeholders and tight timelines
• Strong Excel and data validation skills
• Clear communication and documentation skill

Experience Level

Mid Level