Assistant Manager - Contract Management - Gas Sourcing

Deputy Manager - Contract Management - Gas Sourcing

Responsibilities

• Strategic Sourcing:
  o Market Analysis: Conduct comprehensive market research to identify potential
  suppliers and assess market trends.
  o Supplier Evaluation: Evaluate suppliers based on criteria such as reliability, cost,
  and compliance with industry standards.
  o Negotiation: Negotiate contracts and terms with suppliers to secure the best
  possible prices and conditions.
  o Risk Management: Identify and mitigate risks associated with gas sourcing,
  including supply disruptions and price volatility.
  
• • Contract Management:
  o Contract Drafting: Draft and review contracts to ensure they meet legal
  requirements and protect the organization’s interests.
  o Compliance Monitoring: Ensure all parties comply with the terms of the contracts
  and industry regulations.
  o Renewals and Amendments: Manage the renewal and amendment process for
  existing contracts to adapt to changing needs and conditions.
  o Dispute Resolution: Address and resolve any disputes that arise during the
  contract term.
  
• • Relationship Management
  o Stakeholder Engagement: Work closely with internal stakeholders to understand
  their requirements and align sourcing strategies.
  o Supplier Relations: Develop and maintain strong relationships with suppliers to
  ensure long-term collaboration and reliability.
  o Communication: Facilitate clear and effective communication between all parties
  involved in the sourcing and contract management process.
  
• • Financial Oversight:
  o Budget Management: Develop and manage the budget for gas procurement,
  ensuring cost efficiency and financial accountability.
  o Cost Analysis: Perform cost analysis to identify opportunities for savings and
  efficiency improvements.
  o Reporting: Prepare regular reports on sourcing activities, contract status, and
  financial performance for senior management.
  
• • Invoice Processing:
  o Receive, verify, and process invoices in accordance with company policies.
  o Match purchase orders (PO), goods receipt notes (GRN), and invoices (3-way
  matching).
  o Enter invoice data into the accounting or ERP system.
  
• • Discrepancy Resolution:
  o Identify and resolve discrepancies between invoices and purchase orders.
  o Communicate with vendors and internal departments (e.g., procurement, logistics)
  to resolve issues.
  
• • Payments Support:
  o Assist in preparing payment runs and ensure correct payment terms are applied.
  o Monitor due dates to avoid late payments and take advantage of early payment
  discounts.

Qualifications

• Bachelor’s degree in engineering and MBA.
• 2–4 years of experience in related field.
• Familiarity with ERP/accounting software (e.g., SAP).
• Relevant Experience: 4+ years of experience in procurement, contract management, or a related field, preferably within the energy sector.