Family Office Executive (Driving + Operations + Administration) | ₹25k + Growth Opportunity

Mandatory Requirement: Candidate must be an experienced car driver with a valid driving license and must be comfortable driving premium vehicles. Applications without driving experience will be rejected.

We are looking for a highly reliable, organized, and proactive individual to become the right-hand person for a business owner’s family office. The role combines driving responsibilities with operations, administration, vendor coordination, property management support, and day-to-day execution.

The ideal candidate takes ownership, solves problems independently, maintains confidentiality, and ensures that family and business logistics run smoothly.

Key Responsibilities

Mobility & Transportation

• Drive family members safely and professionally.
• Airport pickups and drop-offs.
• Local and outstation travel when required.
• Ensure vehicles are always clean, fueled, serviced, and ready.

Family Operations

• Coordinate household vendors and service providers.
• Manage maintenance activities across residence and other properties.
• Handle bill payments, document collections, banking errands, and miscellaneous tasks.
• Coordinate appointments and schedules when required.

Property & Asset Management

• Visit and inspect properties periodically.
• Coordinate with maintenance staff, contractors, and security personnel.
• Track ongoing work and ensure timely completion.
• Share updates and reports through WhatsApp.

Administrative Support

• Maintain records of expenses and payments.
• Manage vehicle insurance, PUC, servicing, and renewals.
• Coordinate deliveries and logistics.
• Assist with personal and business errands.

Vendor & Staff Coordination

• Follow up with vendors until tasks are completed.
• Coordinate with drivers, housekeeping staff, maintenance teams, and external agencies.
• Negotiate and obtain quotations whenever required.

Required Qualifications

Must Have

• Valid driving license.
• Minimum 5 years of driving experience.
• Clean driving record.
• Ability to use smartphone apps, WhatsApp, Google Maps, and UPI.
• Good communication skills in Gujarati and Hindi.
• Strong sense of responsibility and ownership.

Preferred

• Experience working with business owners, promoters, CXOs, doctors, or HNI families.
• Experience handling administration, facility management, or operations.
• Basic knowledge of Excel and Google Sheets.

Ideal Candidate Traits

We are looking for someone who:

✓ Takes ownership without being told repeatedly

✓ Is punctual and dependable

✓ Maintains complete confidentiality

✓ Is organized and detail-oriented

✓ Can independently solve day-to-day problems

✓ Represents the family professionally

✓ Thinks ahead and prevents issues before they occur

Growth Opportunity

This role can evolve into:

• Family Office Manager
• Operations Manager
• Estate Manager
• Executive Assistant to Promoter

for the right candidate.