Project Lead - Document Control Specialist

Project Lead - Document Controls

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Document Control Specialist

TATA Semiconductor Project - Dholera
Employer: Jones Lang LaSalle (JLL) - Project Management Services

Position Overview

JLL is recruiting a Document Control Specialist on behalf of our client, TATA Semiconductor, to support their world-class semiconductor manufacturing facility under construction in Dholera, Gujarat. As part of JLL's Project and Development Services team, you will play a critical role in managing project documentation and ensuring seamless information flow across all stakeholders throughout this landmark infrastructure project.

Employment Type: Full-time, Contract (Project Duration)
Payroll: JLL India
Assignment Location: Dholera Special Investment Region, Gujarat
Client: TATA Semiconductor

Key Responsibilities

Document Management & Control

Establish and maintain a comprehensive document control system for all project documentation including engineering drawings, specifications, RFIs, submittals, contracts, procedures, correspondence, and technical documents. Implement standardized naming conventions, document numbering systems, and filing structures in compliance with JLL project management protocols and client requirements. Process incoming and outgoing documents with accuracy, ensuring proper routing, review workflows, approval tracking, and controlled distribution to project teams, consultants, contractors, and vendors.

Version Control & Change Management

Maintain strict version control for all controlled documents, tracking revisions, and ensuring superseded versions are appropriately archived with full audit trails. Coordinate document review cycles across multiple disciplines, track approval status, chase outstanding reviews, and issue change notifications to relevant stakeholders. Manage document registers, transmittal logs, and maintain comprehensive revision histories for quality assurance and compliance purposes.

Quality Assurance & Compliance

Ensure all documentation meets JLL quality standards, TATA Semiconductor requirements, and applicable regulatory and industry standards for semiconductor manufacturing facilities. Conduct periodic audits of document control processes, filing systems, and compliance with project procedures. Support quality inspections, client audits, and regulatory reviews by retrieving and organizing documentation accurately and efficiently.

Stakeholder Coordination & Communication

Serve as the central point of contact for document-related queries from JLL project teams, client representatives, design consultants, contractors, and suppliers. Facilitate document transmittals between internal and external parties, maintaining detailed transmittal registers and acknowledgment tracking. Provide training and ongoing support to project personnel on document control procedures, workflows, and system usage. Participate in project coordination meetings to communicate document status and outstanding items.

System Administration & Reporting

Administer document management software platforms (Aconex, Procore, SharePoint, or client-specified systems), maintaining user permissions, access controls, and system functionality. Generate regular reports on document submission status, review progress, outstanding actions, compliance metrics, and key performance indicators for JLL project leadership and client reporting. Implement and optimize digital workflows to enhance efficiency, reduce turnaround times, and eliminate manual processing errors.

Required Qualifications

Education & Experience

Bachelor's degree in Engineering, Architecture, Business Administration, or related field. Minimum 3-5 years of document control experience in large-scale construction, infrastructure, or industrial projects, preferably within project management consultancy or real estate services environment. Prior experience with semiconductor, pharmaceutical, data center, or other high-tech manufacturing facility projects is highly advantageous. Familiarity with JLL systems and processes is a plus.

Technical Skills

Demonstrated proficiency in enterprise document management systems such as Aconex, Procore, BIM 360, SharePoint, or similar platforms used in major projects. Advanced Microsoft Office skills, particularly Excel for creating trackers, reports, and data analysis. Understanding of engineering drawings, technical specifications, construction submittals, and project documentation hierarchy. Knowledge of ISO 9001 quality management systems or semiconductor industry standards is beneficial.

Core Competencies

Exceptional attention to detail with proven ability to maintain accuracy while handling high volumes of documentation under tight deadlines. Strong organizational and time management skills with ability to prioritize competing demands and manage multiple workstreams simultaneously. Excellent written and verbal communication skills in English; proficiency in Hindi required; knowledge of Gujarati is advantageous. Solid understanding of confidentiality protocols, information security requirements, and professional ethics. Collaborative mindset with ability to work effectively in cross-functional, multicultural project teams.

Preferred Qualifications

Experience working on projects managed by JLL or other global real estate and project management firms. Exposure to greenfield industrial or manufacturing facility construction projects from design through commissioning phases. Knowledge of Indian regulatory requirements for special economic zones and semiconductor manufacturing facilities. Professional certification in document control, records management, or project coordination (CDC, CRM, PMP, or equivalent). Familiarity with Building Information Modeling (BIM) and digital construction workflows.

Work Environment & Conditions

This position is based at the TATA Semiconductor project site office in Dholera Special Investment Region, Gujarat, with occasional visits to JLL offices in Ahmedabad or other locations as required. The role requires full-time on-site presence to coordinate effectively with project teams, contractors, and client representatives. Standard working hours apply, with flexibility expected during critical project milestones, submission deadlines, or client requirements. Willingness to adapt to project needs and demonstrate commitment to JLL's client service excellence standards.

What JLL Offers

Competitive salary package aligned with industry standards and commensurate with experience. Comprehensive benefits including health insurance, accidental insurance, and statutory benefits as per JLL India policies. Exposure to a prestigious, high-profile project with India's leading conglomerate in the emerging semiconductor sector. Professional development opportunities and potential for career advancement within JLL's Project and Development Services platform. Collaborative work environment with access to JLL's global expertise and best practices in project management.

To Apply

Interested candidates meeting the above qualifications should submit their updated resume and cover letter to [JLL recruitment email/portal]. Please mention "Document Control Specialist - TATA Semiconductor Dholera" in the subject line.

Application Deadline: [Insert date]

Contact: For queries regarding this position, please reach out to JLL Recruitment Team at [contact details]

About JLL

Jones Lang LaSalle (JLL) is a leading global professional services firm specializing in real estate and investment management. JLL's Project and Development Services team delivers comprehensive project management solutions for complex construction and infrastructure projects worldwide.

Equal Opportunity Employer
JLL is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified candidates regardless of gender, caste, religion, age, disability, or other protected characteristics.

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Location:

On-site –Ahmedabad, GJ

Scheduled Weekly Hours:

0

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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