Purchase Executive

Key Responsibilities:

• Negotiate purchase rates, terms, and contracts with suppliers to secure the best possible cost advantage while maintaining quality and delivery timelines.

• Prepare and process purchase orders in accordance with company policies and procedures.

• Monitor market price trends and conduct regular cost analysis to support strategic rate negotiations.

• Ensure proper documentation of all purchase activities, contracts, and agreements.

• Coordinate with stores and production teams to maintain optimum inventory levels and prevent stockouts or overstocking.

• Develop and maintain a reliable supplier database, conduct periodic performance evaluations, and build long-term vendor relationships.

• Work closely with Accounts/Finance teams for rate verification, payment processing, and reconciliation of purchase discrepancies.

• Guide, supervise, and take follow-up of subordinates’ work to ensure timely completion of procurement tasks.

• Evaluate and analyze data, quotations, and purchase information submitted by subordinates for accuracy and decision-making.

• Prepare specific purchase reports such as:

– Number of inquiries raised

– Quotations collected and analyzed

– Purchase Orders (POs) generated

• Generate regular management reports and summaries suitable for the gifting industry, providing insights into vendor performance, cost trends, and material procurement efficiency.

• Continuously explore opportunities for cost reduction, process improvement, and value addition within the procurement function.